Office Assistant

Salary: See Position Description
Location : Pensacola, FL
Job Type: Full-Time
Job Number: 01286
Department: Building Inspections
Division: Building Inspections
Opening Date: 02/06/2026
Closing Date: 2/20/2026 11:59 PM Central

Job Description
Department:
Building Inspections

Pay Range: $38,334.40-$44,564.00 annually, depending on knowledge and experience.

Minimum Preparation for Work:

• Graduation from high school or equivalent; and
• Two (2) years of experience in providing clerical support to management.
• Combination of education, training, and/or work experience equal to or higher than the requirements listed above as determined by Human Resources.

Necessary Special Requirements:
Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks.

Nature of Work:
This is entry level clerical work in the completion of daily office administrative tasks.

An employee in this class performs a variety of standardized and routine work and complexity.

Work involves the application of independent judgment on the basis of knowledge of the activities, practices, procedures, and policies of the department/division. Work is performed under the general direction of a senior administrative official. Work is evaluated through the review of results attained.

Examples of Work:

• Assists in supporting a functional area of a large department/division through the completion of various clerical tasks which may include processing incoming mail, maintaining spreadsheets and databases, running reports, and maintaining files.
• Processes items in financial services management system such as payroll, tuition reimbursements, and/or other financial related functions.
• Reconciles accounts in relation to accounts payables, accounts receivables and other entries and/or actions impacting department/divisions' budget.
• Coordinates and maintains calendars to include events and/or meetings as needed to assists in the scheduling of individuals, reserving meeting spaces, and other related tasks associated with meeting preparation and planning.
• Processes invoices to include making payments and storing records either electronically or hard copy.
• Performs other duties as assigned.

Knowledge,

Skills and Abilities

:

• Knowledge of basic clerical support activities such as data entry, sorting mail, maintaining files as needed to assist in the day to day activities of assigned functional area.
• Knowledge of scheduling and record keeping practices, and procedures as needed to maintain files, coordinate calendars, and complete various clerical tasks.
• Knowledge of Federal, State, and City laws, rules, regulations, and policies as needed to ensure compliance with established mandates associated with assigned functional area.
• Ability to be detailed in completion of job tasks as needed to ensure the integrity of information and allow for accurate data to be provided to management for consideration and effective decision making.
• Ability to perform complex mathematical computations such as percentages, fractions, exponents, and rounding with speed and accuracy as needed to ensure the integrity of data.
• Ability to organize and interpret data and write reports in various formats such as spreadsheets, charts, PowerPoint presentations and other instruments as needed to present information related to assigned functional area(s).
• Ability to operate office equipment associated with assigned functions function.
• Ability to establish and maintain effective working relationships with associates and the general public.

The mental and physical demands and the work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental and Physical Requirements:
While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is occasionally required to stand, sit, climb, balance, stoop,…