Administrative Assistant, Institutional Development

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.

The Administrative Assistant is a full‑time career services position with an anticipated start date of July 2026. The Administrative Assistant will provide administrative support to the Executive Director of Institutional Development and departmental staff. Responsibilities include preparing letters and reports, maintaining files, answering phones, helping with event logistics and mailings, working effectively in a diverse community and meeting the needs of diverse populations, following complex instructions, and providing exceptional customer service assistance to faculty, staff, students, donors, board members, volunteers, and visitors.

The role also involves maintaining clean and orderly office reception areas, meeting rooms, and shared spaces; coordinating and arranging meetings; preparing agendas; recording and transcribing meeting minutes; maintaining departmental calendars; making recommendations to improve efficiencies; reviewing news and nonprofit publications; and entering information accurately in the donor database. The Assistant must demonstrate professionalism in appearance, communication, and conduct at all times.

Availability to work flexible hours, including evenings and weekends, may be required. This position reports to the Senior Executive Assistant, Institutional Development.

• High school graduation or GED equivalency
• Four years of secretarial experience
• Demonstrated computer skills, including proficiency with Microsoft Office Suite (Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation
• Collegiate coursework may be substituted on a one‑for‑one basis for the required experience
• Successful criminal background check
• Employment eligibility requirements as specified by §435.04(2), Florida Statutes

• Experience using Blackbaud Raiser's Edge
• Nonprofit customer service experience
• Excellent communication and organization skills
• Expert proficiency in Microsoft Office programs

Annual Salary: $31,000.00 (15.90/hour)

Applicants are required to submit a cover letter, résumé, and unofficial transcripts to supplement the online application. If veteran’s preference is claimed, a copy of the DD‑214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance, contact the recruiting department at HR recruiting.

Final date to receive applications:
Open Until Filled – Review of applications will begin May 26, 2026. For first review by screening committee, the online application and supplemental materials must be received by May 25, 2026.

Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Additional leave types are position specific.

Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Equal Opportunity Compliance at (850) 484‑1759.