Branch Administrative Assistant

Administrative Assistant
Job Overview:
This position reports directly to the branch manager and is responsible for supporting a wide range of activities; calendar management, scheduling of meetings and events, communication with external clients/customers, and supporting efforts with special projects.

Key Responsibilities:

Maintain, issue, and track inventory for uniforms and ammunition per audit standards.
Distribute s and audit signature list weekly for expired s.
Schedule and maintain records for DOT physicals.
Maintain petty cash per audit standards.
Coordinate with Accounts Payable for timely processing of invoices and tracking of purchase orders.
Review employee records in Loomis academy for compliance standards and notify supervisors of overdue trainings.

Perform weekly circulation of counterfeit bills per audit standards.
Collaborate with HR to ensure proper record keeping of termination documents.

Work closely with BM, CMS Manager, and Operations Manager on administrative tasks and moderate HR obligations, including posting HR related information in the branch.

Handle mail room duties, including administrative support for UPS related issues.

Order office supplies and other departmental items.
Make travel arrangements for various runs and Loomis travelers.

Responsible for arranging and scheduling meetings, lunches, and Loomis family events.

Other duties as assigned.

Primary

Qualifications:

High School diploma or equivalent.

Individual Skills &

Competencies:

Strong knowledge of Microsoft Office programs and office equipment.
Excellent communication skills, both verbal and written.
Strong attention to detail to provide quality service with accuracy.
Demonstrate strong organizational and time management skills to efficiently to meet deadlines and handle competing priorities.
Courteous and professional phone and people relations, both internally and externally.

Benefits
Loomis offers one of the most comprehensive employees benefit packages in the industry, which includes:

Vacation and Sick Time (PTO) as well as Paid Holidays
Health & Dental Insurance
Vision Insurance
401(k) Plan
Basic Life Insurance Plan
Voluntary Life Insurance Plan
Flexible Spending and Health Savings Account
Dependent Care Account
Industry leading Training and Development