Administrative Assistant - Animal Services Department

• Location 221 PALAFOX PLACE,SUITE 140,Pensacola, FL, 32502,United States
• Base Pay $17.07 - $21.34 / Hour
• Job Category Clerical , Administrative
• Employee Type Full-Time

This class performs complex and technical administrative duties for a department, division, unit, or group, including correspondence administration, researching and responding to public inquiries, administrative workflow administration, and records administration; and may act in lead or senior worker capacity.

• May serve as a lead to lower level staff by prioritizing and assigning work, training staff on work methods and procedures, and/or performing other related activities
• Organizes, coordinates, and administers a variety of specialized programs and/or activities involving complex technical administrative support requiring specialized knowledge in assigned area of responsibility
• Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records; may notarize documents utilizing established guidelines and procedures
• Responds to telephone, e‑mail, written, and in‑person inquiries from the Board, the public, departments within the Agency, and/or other interested parties; provides answers and information requiring knowledge of departmental policies and procedures; and collect funds and issue receipts
• Maintains a variety of records, files, and information for assigned area of responsibility to ensure compliance with applicable rules and guidelines; audits files for completeness and accuracy; categorizes and maintains technical manual
• Independently drafts, composes, and types a variety of business documents, including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues
• Organizes, monitors and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items
• Serves as a liaison with employees and external organizations, including representing the department at a variety of meetings, public events, training sessions, on committees, and/or other related events
• Assists with budget preparation by preparing cost estimates and assisting with preparing budget recommendations
• Performs other duties as assigned

High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements.

High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements.

NCIC certification is required for individuals assigned to the Road Prison.

• project management principles
• research and reporting methods
• public relations principles
• specialized terminology, procedures, policies, and practices in assigned area of responsibility
• applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
• basic mathematical principles
• routine bookkeeping principles and practices
• modern office procedures, methods, and equipment
• basic filing and recordkeeping principles
• prioritizing work tasks
• reviewing work methods and/or procedures and making recommendations for improvement
• using a computer and related software applications
• monitoring activities in assigned area of responsibility
• collecting, organizing, and presenting complex technical data
• designing and preparing reports and forms
• providing customer service
• proofreading and editing documents
• utilizing modern office equipment
• performing mathematical calculations
• communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc.…