Administrative Assistant, Corporate Training and Continuing Education

Administrative Assistant – Corporate Training and Continuing Education

The Administrative Assistant provides administrative support to the department of Corporate Training and Continuing Education under the supervision of the Executive Director. This full‑time career service position requires managing budget expenditures, payroll, personnel documents, departmental forms and reports, office files and correspondence, requisitions, and supplies. The role also includes operating office equipment, scheduling appointments and meetings, preparing the annual budget, handling a large volume of tasks following both simple and complex instructions, assisting in developing brochures, instructional materials, and programs, and ordering and renewing departmental subscriptions and publications.

• Create, manage, and execute budget expenditures
• Process payroll and personnel documents
• Maintain, record, and process departmental and college‑related forms and reports
• Develop and maintain office files and correspondence
• Monitor, order, and process requisitions for department materials and supplies
• Operate office equipment
• Schedule appointments and meetings
• Assist with preparation of the annual budget
• Handle a large volume of functions and activities
• Follow simple and complex written and verbal instructions
• Assist in developing brochures, instructional materials, programs, and other printed materials as required
• Order and renew departmental subscriptions and publications
• Maintain confidentiality and exercise discretion regarding confidential matters

• High school graduation or GED equivalency
• Two years of administrative office experience
• Demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting, spreadsheet management, electronic correspondence, and word processing
• Internet navigation proficiency
• College coursework may substitute for experience on a year‑for‑year basis
• Successful results of a criminal background check
• Eligibility to meet Florida Statutes §435.04(2) background investigation requirements

Annual salary:$31,000.00($15.90 per hour)

• Health, dental, vision, hospitalization, and supplemental insurance through the State of Florida’s Group Insurance Program
• Florida Retirement System membership from first day of employment
• Participation in the wellness program
• Tuition waivers and educational opportunities
• Paid sick leave
• Additional leave types specific to the position

Applicants must submit a cover letter, résumé, and unofficial transcripts. Veteran’s Preference applicants must provide a copy of DD‑214. All documents should be uploaded to the online application. The online application and supplemental materials must be received by July3,2026. The position is open until filled; reviews of applications will begin July6,2026.

Pen Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding TitleIX and the College’s nondiscrimination policies, contact the Executive Director of Equal Opportunity Compliance at (850)484‑1759, Pensacola State College, 1000

College Blvd., Pensacola, Florida
32504.