Shop Invoice & Administrative Assistant

Shop Invoice & Administrative Assistant

We are seeking a detail-oriented and reliable Shop Invoice & Administrative Assistant to support daily operations in our maintenance/shop environment. This position is responsible for preparing and calculating customer invoices, ensuring accuracy of work orders, and assisting with general administrative tasks related to shop operations.

• 401(k)
• Competitive salary
• Dental insurance
• Opportunity for advancement
• Training & development
• Vision insurance

• Prepare, review, and calculate invoices based on completed shop work orders
• Verify labor hours, parts usage, and service records for accuracy
• Enter and update data in company systems and spreadsheets
• Communicate with shop personnel to clarify job details when needed
• Maintain organized records of invoices, work orders, and supporting documents
• Assist with general administrative and office tasks as required
• Ensure all billing information is accurate and submitted on time

• Strong computer skills (MS Office, especially Excel, and general data entry systems)
• High attention to detail and accuracy in calculations
• Ability to organize and manage multiple tasks efficiently
• Basic understanding of shop or fleet operations is an advantage
• Previous experience in shop administration, billing, or invoicing is highly preferred
• Strong communication and teamwork skills

• Prior experience in a trucking shop, repair facility, or fleet maintenance environment
• Familiarity with work orders, parts tracking, or repair billing processes

• Responsible and reliable
• Organized and detail-focused
• Able to work in a fast-paced operational environment