Academic Administrative Assistant, Allied Health

Job Summary

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.

The Academic Administrative Assistant position is a full-time career service position. In providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head, the Academic Administrative Assistant must develop a thorough knowledge of the academic programs, student services, and College processes related to the department. The Academic Administrative Assistant maintains standards of confidentiality and privacy in accordance with FERPA and the College;

creates, manages, and executes budget expenditures upon approval by the department head; processes payroll and personnel documents; maintains, records, and processes departmental and College-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Academic Administrative Assistant works effectively in a fast‑paced, high‑volume environment, adapting quickly to the needs of visitors to the departmental office and juggling multiple tasks, all while demonstrating professionalism and providing quality customer service;

follows simple and complex written and verbal instructions; and performs other duties as assigned. The position may require availability to work flexible hours, including some evenings. This position is located on the Warrington Campus and reports to the Department Head, Allied Health.

• Develop a thorough knowledge of the academic programs, student services, and College processes related to the department.
• Maintain confidentiality and privacy in accordance with FERPA and the College.
• Create, manage, and execute budget expenditures upon approval by the department head.
• Process payroll and personnel documents.
• Maintain, record, and process departmental and College-related forms and reports.
• Develop and maintain office files and correspondence.
• Monitor, order, and process requisitions for department materials and supplies.
• Operate office equipment.
• Schedule appointments and meetings.
• Assist with preparation of the annual budget.
• Work effectively in a fast‑paced, high‑volume environment, adapting quickly to the needs of visitors to the departmental office and juggling multiple tasks.
• Demonstrate professionalism and provide quality customer service.
• Follow simple and complex written and verbal instructions.
• Perform other duties as assigned.

• Bachelor’s degree or associate’s degree and two years of related experience.
• Demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting, and internet navigation skills.
• Successful results of a criminal background check.

$33,675.00 ($17.27/hour)

Applicants are required to submit a cover letter, résumé, and unofficial transcripts to supplement the online application. If veteran’s preference is claimed, a copy of the DD‑214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance, contact HR recruiting.

Open Until Filled – Review of applications will begin May 5, 2026. To receive full consideration, the online application and supplemental application materials must be received no later than May 4, 2026.

Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave.

Additional leave types are position specific.

Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Equal Opportunity Compliance at , Pensacola State College, 1000 College Blvd.,

Pensacola, Florida 32504.