OPS FTIC & Transfer Articulation Program Assistant

POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Classification Title: Clerical and Secretarial
Department: University Admissions
FLSA Status: Non-Exempt
Salary Range: $15.00
Pay Basis: Hourly

This position provides critical support for the Transfer Articulation team and Freshman (FTIC) Processing. The incumbent serves as a versatile hybrid role coordinating application processing and providing high-level student support. Key responsibilities include serving as the primary liaison for select (OPM) undergraduate academic programs (e.g., Health Sciences, MLT-MLS, RN-BSN) and acting as the primary department liaison for Public Health and RN-BSN programs.

Duties involve high-volume data entry for transcripts and test scores, residency assistance, student support, and occasional communication support via the Admissions and Transfer email inboxes.

Bachelor's degree in an appropriate area of specialization or high school diploma with 2 years experience in an administrative/office role.

Requires excellent interpersonal, written, and verbal communication skills. Must have the ability to analyze and solve problems quickly and accurately in a fast-paced environment with high attention to detail. Knowledge of State of Florida Department of Education rules, Florida Statutes, and FERPA is required.

Prior experience in an admissions or student records environment.

• Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
• Impact of Deadlines: Work schedules, volume of work, or priorities seldom change. Able to anticipate new work. Minimum distractions or interruptions. Seldom involves conflicting demands on time.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Occasionally
• Stooping: Occasionally
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Occasionally
• Lifting up to 25lbs: Occasionally
• Lifting over 25lbs: Occasionally
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:

• This position requires a criminal background screening.
• This position requires fingerprinting.

Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: (Use the "Apply for this Job" box below). Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at  or email jobs.

Number of Vacancies: 1
Work Hours: 8am - 5pm
FTE: 0.625
Closing Date: 9/11/2026