Administrative Assistant - Facilities Management Department

• Location 221 PALAFOX PLACE,SUITE 140,Pensacola, FL, 32502,United States
• Base Pay $17.07 - $21.34 / Hour
• Other Compensation 0
• Job Category Secretarial, Administrative, Office Worker
• Industry Local , County , Government
• Relocation Expense Covered No
• Employee Type Full-Time
• Required Degree High school
• Manage Others No

This class performs complex and technical administrative duties for a department, division, unit, or group, including correspondence administration, researching and responding to public inquiries, administrative workflow administration, and records administration; and may act in lead or senior worker capacity.

• May serve as a lead to lower level staff by prioritizing and assigning work, training staff on work methods and procedures, and/or performing other related activities
• Organizes, coordinates, and administers a variety of specialized programs and/or activities involving complex technical administrative support requiring specialized knowledge in assigned area of responsibility
• Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records; may notarize documents utilizing established guidelines and procedures
• Responds to telephone, e-mail, written, and in-person inquiries from the Board, the public, departments within the Agency, and/or other interested parties; provides answers and information requiring knowledge of departmental policies and procedures; and collect funds and issue receipts
• Maintains a variety of records, files, and information for assigned area of responsibility to ensure compliance with applicable rules and guidelines; audits files for completeness and accuracy; categorizes and maintains technical manual
• Independently drafts, composes, and types a variety of business documents, including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues
• Organizes, monitors and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items
• Serves as a liaison with employees and external organizations, including representing the department at a variety of meetings, public events, training sessions, on committees, and/or other related events
• Assists with budget preparation by preparing cost estimates and assisting with preparing budget recommendations
• Performs other duties as assigned

• Training and
  
  Experience:
  
  High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements.
• Licenses and
  
  Certifications:
  
  NCIC certification is required for individuals assigned to the Road Prison
• Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):
  • project management principles
  • research and reporting methods
  • public relations principles
  • specialized terminology, procedures, policies, and practices in assigned area of responsibility
  • applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
  • basic mathematical principles
  • routine bookkeeping principles and practices
  • modern office procedures, methods, and equipment
  • basic filing and recordkeeping principles
  • prioritizing work tasks
  • reviewing work methods and/or procedures and making recommendations for improvement
  • using a computer and related software applications
  • monitoring activities in…