Administrative Assistant - County Attorney

• Location 221 PALAFOX PLACE,SUITE 140,Pensacola, FL, 32502,United States
• Base Pay $17.07 - $21.34 / Hour
• Job Category Business Administration, Legal Administration, Secretary
• Industry Business Administration, Local Government, State Government
• Employee Type Full-Time

Close Date:
September 20, 2026

This class performs complex and technical administrative duties for a department, division, unit, or group, including correspondence administration, researching and responding to public inquiries, administrative workflow administration, and records administration; and may act in lead or senior worker capacity.

• Organizes, coordinates, and administers a variety of specialized programs and/or activities involving complex technical administrative support requiring specialized knowledge in assigned area of responsibility
• Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records; may notarize documents utilizing established guidelines and procedures
• Responds to telephone, e‑mail, written, and in‑person inquiries from the Board, the public, departments within the Agency, and/or other interested parties; provides answers and information requiring knowledge of departmental policies and procedures; and collect funds and issue receipts
• Maintains a variety of records, files, and information for assigned area of responsibility to ensure compliance with applicable rules and guidelines; audits files for completeness and accuracy; categorizes and maintains technical manual
• Independently drafts, composes, and types a variety of business documents, including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues
• Organizes, monitors and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items
• Serves as a liaison with employees and external organizations, including representing the department at a variety of meetings, public events, training sessions, on committees, and/or other related events
• Assists with budget preparation by preparing cost estimates and assisting with preparing budget recommendations
• Performs other duties as assigned

Minimum Qualification Requirements:

Training and

Experience:

High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements.

Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):

• project management principles
• research and reporting methods
• public relations principles
• specialized terminology, procedures, policies, and practices in assigned area of responsibility
• applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
• basic mathematical principles
• routine bookkeeping principles and practices
• modern office procedures, methods, and equipment
• basic filing and recordkeeping principles
• prioritizing work tasks
• reviewing work methods and/or procedures and making recommendations for improvement
• using a computer and related software applications
• monitoring activities in assigned area of responsibility
• collecting, organizing, and presenting complex technical data
• designing and preparing reports and forms
• providing customer service
• proofreading and editing documents
• utilizing modern office equipment
• performing mathematical calculations
• communication and interpersonal skills as applied to…