Director's Aide - Mass Transit Department

• Location 221 PALAFOX PLACE,SUITE 140,Pensacola, FL, 32502,United States
• Base Pay $55,078.00 - $68,848.00 / Year
• Job Category Business Administration, Public Transportation, Executive Assistant
• Industry Business Administration, Local Government, State Government
• Employee Type Full-Time

Description

May supervise staff by prioritizing and assigning work, conducting performance evaluations, ensuring staff are trained and follow policies and procedures, maintaining a healthy and safe working environment, and making hiring, termination, and disciplinary recommendations

Coordinates and maintains supervisor's calendar and schedules; coordinates meetings; may attend meetings to take minutes; may transcribe and disseminate meeting minutes

Confers with management to inform them of key issues and developments and obtain pertinent information

Serves as a liaison with other internal departments, citizens, and/or external agencies in order to exchange information, provide advice, solve problems, and maintain cooperative and efficient relations

Reviews communications sent to Director in assigned area of responsibility and drafts appropriate responses to a variety of inquiries

Prepares, organizes, and coordinates recommendations, amendments, ordinances, resolutions, fee schedules, and/or other supporting data to be presented at public hearings and/or meetings

Prepares, reviews, processes, analyzes, and maintains a variety of information, data, forms, applications, agreements, and/or reports related to departmental operations and/or personnel

Conducts research and assists in preparing a variety of technical, statistical, and narrative reports, correspondence, and/or other written documentation

Coordinates travel arrangements by making reservations, confirming itineraries, and preparing and submitting payment travel vouchers for reimbursement

Performs other duties as assigned or required

TYPICAL

QUALIFICATIONS:

Minimum Qualification Requirements:

Training and

Experience:

Associate's Degree or two year technical certificate and at least one year of administrative or management experience in a government setting; or, a combination of education and experience equivalent to these requirements.

Licenses and

Certifications:

Must possess a valid driver's license from state of residence

Notary Public license (must obtain within six months of employment)

Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):

• supervisory principles
• basic mathematical concepts
• rhetorical, oratorical, and grammatical theory and practices
• modern office procedures
• modern office equipment
• applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
• public relations and customer service principles
• data collection and analysis techniques
• using computers and software applications
• prioritizing work
• providing customer service
• compiling data and information
• preparing documentation and correspondence
• interpreting and applying policies, procedures, and guidelines
• writing and editing documents
• keyboarding
• interpreting and applying applicable laws, rules, and regulations
• conducting research
• preparing and proofreading written materials
• maintaining records, files, and other related documents
• compiling and analyzing data and information
• interpreting and applying policies, procedures, and guidelines performing mathematical calculations
• communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
• maintain confidentiality
• exercise independent judgement
• analyze problems and make appropriate recommendations
• handle multiple…