Manager - Contracts and Documents

Overview

The Manager - Contracts & Documents is responsible for the management and oversight of the administration of the contracts process impacting daily operations within Baptist Health Care (BHC) and for management of the Document Control Department. The position serves as a liaison between BHC department leaders and internal and external contracting groups as a resource for coordinating and facilitating contract review.

This position assists with administration, review, and negotiation related to BHC's primary supply, service, and capital contracts. The Manager - Contracts & Documents oversees the document control team on daily administrative workflow tasks.

• Reviews and negotiates contracts to ensure operational viability, and reviews and negotiates contracts to ensure legal viability (e.g. federal and state law, HIPAA, AHCA). Ensures contracts comply with various regulatory requirements and accrediting agencies. Remains abreast of contracts to be completed in order to facilitate execution within stated time frames.
• Manages a network of matrixed relationships with customers, suppliers and leadership to ensure successful implementation and management of BHC’s contracts. Keeps contract owners apprised of contract status, maintains relationships with key leaders to facilitate review process, works to improve efficiencies and effectiveness of contract integrity process, and assists in education of leaders and peers regarding contract status.
• Conducts legal research and remains abreast of healthcare, compliance and contracting laws.
• Assists in preparation and analysis of requests for proposals (RFP), requests for information (RFI), and analyze group-purchasing organization’s (GPO) contract offerings.
• Provides analytical support for product standardization efforts. Reviews and edits documents to ensure accuracy, quality, and integrity.
• Acts as a liaison between Marketing and other departments in efforts to finalize documents for publishing.
• Provides administrative support to Document Control Specialist team member.
• Oversees and manages the Document Control team, providing day-to-day management of document control processes and communications within the department and broader organization.
• Attains all agreed to goals and objectives within specified time frames, as part of the organization’s overall mission.
• Maintains responsibility for department’s operational excellence; ensures department delivers quality services in accordance with applicable policies, procedures, and professional standards.
• Manages team members, which includes orientation, development and evaluation of team members, and monitoring the provision of delivering quality services. Participates in the recruiting, interviewing, and selecting of team members following policies, guidelines and applicable laws. Evaluates team member’s performance relative to job goals and requirements. Provides coaching to staff, recommends education programs, and ensures adherence to internal policies and standards.
• Maintains responsibility for the fiscal management of department and assures proper utilization of organization’s financial resources.
• Effectively communicates departmental, organization, and industry information to staff.
• Assists in other duties as assigned to support the operational needs of the department and organization.
• May be required to remain on campus immediately before, during, and after severe weather and/or disasters.

Education
Bachelor's Degree
- Accounting, Business, Legal or other related field Required upon hire

Work Experience
5 years' experience in purchasing, contracting, or clinical operations responsibilities Require upon hire

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includes three hospitals, four medical parks, Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.

Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law.