Facilities Manager

Since 1954, The Arc Gateway has been dedicated to enriching the lives of individuals with intellectual and developmental disabilities. As a trusted non-profit organization serving the greater Pensacola area, we offer life-enhancing programs that empower those we support to pursue their dreams and reach their full potential. Our mission is rooted in celebrating abilities, fostering independence, and creating meaningful opportunities for every individual we serve.

The Facilities Manager oversees The Arc Gateway, Inc.’s facilities, grounds, equipment, fleet, safety, and related operations. This position ensures facilities and transportation services are safe, efficient, well-maintained, and compliant with applicable regulations. The Facilities Manager coordinates staff, contractors, vendors, maintenance schedules, service contracts, budgets, and emergency response activities to support the agency’s mission and operational needs.

Other duties may be assigned.

• Oversee the maintenance, repair, renovation, and safe operation of agency buildings, grounds, equipment, and related services.
• Develop and monitor preventive maintenance schedules and work-order systems.
• Coordinate repairs, inspections, renovations, and facility projects to minimize operational disruptions.
• Monitor utilities and facility-related expenses and identify opportunities for efficiency and cost savings.
• Oversee parking, waste disposal, security, and other facility services.
• Ensure facilities and equipment meet applicable health, safety, accessibility, and regulatory requirements.
• Manage facility-related vendors, contractors, and service contracts.

• Oversee agency transportation and fleet operations to ensure safe, reliable, and cost-effective service.
• Assist with recruitment, screening, and onboarding of qualified drivers.
• Ensure compliance with applicable federal, state, local, and DOT requirements.
• Maintain vehicle records, including inspections, maintenance, repairs, registrations, and other required documentation.
• Develop and monitor preventive maintenance schedules and coordinate vehicle repairs, inspections, and replacements.
• Monitor fleet utilization, operating costs, and maintenance needs.

• Develop and monitor budgets for facilities, grounds, equipment, and transportation.
• Monitor expenditures, approve expenses within designated authority, and identify cost-saving opportunities.
• Review invoices and collaborate with Finance and agency leadership to maintain budget compliance.
• Plan for capital improvements, equipment replacement, and long-term fleet and facility needs.

• Develop and maintain emergency response and continuity plans for facilities, equipment, and transportation operations.
• Coordinate responses to severe weather, utility disruptions, equipment failures, and other facility emergencies.
• Ensure emergency equipment, generators, and critical building systems are inspected and operational.
• Support emergency preparedness activities, drills, and continuity-of-operations planning.

• Ensure compliance with applicable OSHA, ADA, DOT, and other federal, state, and local requirements.
• Serve on the agency Safety Committee and Building & Grounds Committee.
• Support safety inspections, risk-reduction efforts, and emergency preparedness initiatives.
• Promote a safe, accessible, well-maintained environment for employees and individuals served.

• Develop and maintain policies, procedures, and systems that promote efficiency and accountability.
• Coordinate priorities and schedules for maintenance, grounds,…