SHINE Liaison Assistant

POSITION DESCRIPTION

We are looking for qualified candidates for the "SHINE Liaison Assistant" position to work part‑time in the Pensacola, FL area. The SHINE Liaison Assistant is an integral member of the SHINE team working in direct correlation with the local SHINE Liaison, Volunteer Leadership and Counselors.

Completion of eight required mentoring sessions with a seasoned volunteer or local liaison/leadership member. Must maintain active SHINE Volunteer Counselor status and complete STARS, SIRS, and eCIRTS trainings.

Part‑time position (approximately 20 hours a week), except during open enrollment (October 15 to December
7) when it will be full‑time (40 hours a week).

The employee reports to the SHINE Liaison; the employee exercises no supervision.

High School Diploma or equivalent.

• Accurately completes and inputs SHINE Beneficiary Contact, Group and Media Outreach Education Events and other reporting forms to assure continued funding.
• Openly communicates with local program volunteers on behalf of leadership as needed.
• Schedules counseling site availability per counselor and communicates said schedule.
• Assists with monthly programmatic reports.
• Attends and completes all required SHINE training, as scheduled by the Department of Elder Affairs.
• Participation in routine local training (quarterly or monthly).
• Completes office management tasks at the direction of the Liaison and/or Director of Programs and Planning.
• Boxes and organizes prior‑year reports for transfer to off‑site storage.
• Prepares Travel Reimbursement forms for Volunteer and Staff for attendance to conferences/events for reimbursement.
• Maintains an accurate and up‑to‑date volunteer list.
• Monitors and maintains supply inventory; initiates orders when supplies are low.
• Tracks SHINE staff and volunteer background screening renewal dates and coordinates required paperwork for timely renewals.

Employee must be able to maintain effective audio‑visual discrimination and perception as needed to make observations, read and write, make practical mathematical computations, communicate with others, and operate assigned office equipment. Employee must maintain mental capacity permitting sound decisions, good judgement, and ability to adjust to changing circumstances. Employee must be able to lift or move boxes up to 10 lbs.

• Minimum of three years’ experience in a similar program and/or social services agency.
• Experience working with computers, especially Microsoft applications.
• Intermediate proficiency with Excel, Word, and Outlook.
• Experience with database entry and/or database management.
• Above average presentation skills.
• Previous experience with volunteer management is preferred, but not required.
• Previous paid or volunteer experience assisting the senior population is preferred, but not required.

• Valid Florida driver’s license.
• Must be able to pass Level II Background Screening.

$23,400 per year – $26,520 per year.

TEL Staffing complies with regulations enforced by the EEOC. TEL Staffing is a drug‑free workplace.

This position may be Direct‑Hire or Temp‑to‑Hire. No benefits are offered during the Temp period.