Accounting Assistant

Essential Duties and Responsibilities

• Undergoes a variety of financial and non‑financial tasks to help guarantee the company’s revenues.
• Works very closely with project managers, service and sales teams on a regular basis to ensure a thorough and accurate daily and monthly billing process.
• Prepares progress billing invoice submittal package per each specific contract requirements and deadline for multiple construction projects.
• Creates and posts invoices both electronically and manually using Sage 100.
• Follows up with outstanding receivables to ensure payments are received on a timely basis.
• Administers the company’s use of customer billing portals and the completion of lien waivers as required.
• Verifies discrepancies and resolves clients’ billing issues.
• Ensures all paperwork is prepared and submitted in accordance with the terms and conditions of the contract.
• Reconciles clients’ payments and keeps an updated Ager.
• Requests and facilitates certificates of insurance.
• Prepares and tracks all lien waivers and preliminary lien notices.
• Reconciles the A/R ledger to ensure that all payments are accounted for and properly posted to customer’s accounts.
• Prepares daily bank deposits by cash, checks, and processes credit card transactions.

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
• Excellent computer proficiency (MS Office – Word, Excel and Outlook).
• Efficient in ERP systems (Sage knowledge (or similar) strongly preferred).
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Detail‑oriented, organized and able to work independently, and to carry out assignments to completion, prescribed routines, and standard accepted practices.
• Understanding of construction accounting and strong analytical skills in basic accounts receivable.
• Comprehensive knowledge of AIA/progress billing.

• Ability to safely and successfully perform the essential job functions, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with company policy.
• Must be able to work sitting for long hours.
• Must be able to talk, listen and speak clearly on telephone.

Airtron is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.