Administrative Assistant

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

Division of Developmental Disabilities (DDD)
8990 W. Peoria Ave - Peoria, AZ 85345

Salary: $31,909 - $42,000
Grade: 17
Closing Date:
February 18, 2026

Would you like to be part of an helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov, or click on the link here to view ‘Our DES’ video.

Come join the DES Team! DES, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Case Manager 2. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Essential Duties and Responsibilities include but are not limited to:

• Composing letters and memos; preparing presentations; developing spreadsheets; maintaining and entering information into Access databases in a timely manner; maintaining and utilizing a tracking system for project management to ensure timely submission of internal and external assignments/work products
• Conferring with supervisor, other division staff, persons from community agencies, organizations, and businesses on a variety of subjects and issues; answering and/or researching needed information from e-mail or phone calls from various staff or other entity requesting assistance, ensuring complete and timely responses; working with members and families to resolve issues; reporting on issues that are not resolved
• Functioning as office manager ensuring compliance with DES, DDD, and District policies and procedures; promoting a professional and customer service environment, maintaining office support coverage, and maintaining office equipment and supplies

Knowledge of:

• Principles and practices of administration and time management; basic program rules, regulations, and operations procedures
• Appropriate use of grammar, punctuation, and formatting various documents
• Methods for tracking complex work with critical timelines

Skill in:

• Oral and written communication; phone etiquette
• Planning, organization, and time management
• Using computer software/programs (e.g., Microsoft Office products, Google documents)

Ability to:

• Compose various documents with minimal supervision
• Multi-task and complete work within required timelines; work in a fast-paced environment
• Maintain confidentiality and professionalism at all times

The ideal candidate for this position will have:

• The ideal candidate will possess at least three (3) years of responsible administrative experience

• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions
• This position may require driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
  Driver’s License Requirements
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility…