Administrative Assistant

Cibola Vista Resort and Spa in Peoria, AZ is hiring a Full‑Time Administrative Assistant. The Administrative Assistant performs a variety of administrative support tasks and duties to assist in the day‑to‑day activities of the department and its members. Administrative support occurs in a timely, orderly, efficient, and professional manner. A liaison between contractors and resort management during evocations and development.

• Develops a general understanding of the business in order to provide administrative assistance and support. Demonstrates excellent interpersonal communication skills and confidentiality in handling incoming telephone calls and correspondence.
• Schedules appointments and meetings; updates calendar and schedules appointments for management. Maintains an orderly office filing system; files, faxes, photocopies, and distributes mail.
• Provides administrative support to the department, including handling confidential information. Assists the team with travel arrangements.
• Processes expenses and invoices; processes check requests.
• Liaison and point of contact for onsite contractors.
• Assists with memos and documents for the department. Produces and updates company organizational charts.
• Assists in arranging company events/activities. Carries out any reasonable request by management which the employee is capable of performing.
• Assimilates into the Hilton Grand Vacation Company Commitment to Excellence culture through understanding, supporting, and participating in all elements of Commitment to Excellence. Demonstrates working knowledge of the service standards.
• Maintains regular attendance in conformance with the standards, which may be established by Hilton Grand Vacations Company from time to time, as essential to the successful performance of this position.

• Minimum 2 years of receptionist and/or people service work experience.
• Excellent people and telephone skills; basic knowledge of office equipment; detail oriented, organized, team player; exercise good judgment.
• Ability to provide clerical assistance, scanning, filing, faxing, photocopying, processing Fed Ex, USPS, UPS shipping and deliveries.
• Maintain a professional appearance and demeanor.
• Ideal candidate will have construction/remodel admin experience.

Benefits start on your first day of work with no waiting period! Hilton Grand Vacations is committed to putting people first. Our benefits plan starts when you do, providing a wide range of health, dental, and vision coverage, retirement plans, and other opportunities.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.