Assistant Director of Operations

Job Profile

Administrative Operations Manager 2

Administrative Operations

Full time

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Manages the intermediate to complex operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Position Salary Range: $78,000 - $116,900 per year; DOE

The Assistant Director of Business Operations provides strategic and operational leadership across business administration, human resources, procurement, and organizational operations. This position supports the development and implementation of effective administrative processes, strengthens operational controls, and ensures business activities are conducted in accordance with university policies, procedures, and applicable requirements.

The position works closely with organizational leadership, university administrative offices, and internal stakeholders to coordinate business operations, support workforce needs, facilitate procurement and administrative activities, and promote efficient and sustainable organizational practices. The position requires strong organizational, analytical, communication, and problem-solving skills, as well as the ability to manage multiple priorities in a complex university environment.

This position is funded by DoD and requires candidates to meet the definition of US person as defined in as defined by 22 C.F.R. § 120.62 and 15 C.F.R. § 772.1.

• Manage and coordinate multiple high-priority administrative and operational activities.
• Provide senior-level administrative and operational support, including scheduling, meeting coordination, preparation of background materials, and general administrative coordination.
• Develop, implement, and maintain efficient administrative processes, procedures, and internal controls.
• Review operational documents for completeness, accuracy, and compliance with university policies and established practices.
• Independently prepare correspondence, reports, presentations, and other materials requiring sound judgment and knowledge of complex administrative matters.
• Coordinate day-to-day business operations and administrative activities to support organizational priorities.
• Assist with travel coordination, including travel requests, itineraries, documentation, and expense-related processes.
• Assist with planning and coordinating organizational meetings and events, including logistics, equipment, catering, invitations, and participant coordination.
• Coordinate office operations, supplies, equipment, access, and other administrative needs.
• Provide support to leadership, faculty, staff, visitors, and other stakeholders.
• Generate and maintain operational reports, presentations, and management materials.
• Identify opportunities to improve administrative processes, efficiency, communication, and organizational effectiveness.

• Provide oversight and direction to the Procurement Coordinator in support of organizational purchasing and procurement activities.
• Assist with the preparation, review, and submission of procurement requests and related documentation.
• Review procurement requests for completeness, accuracy, appropriate documentation, and alignment with university policies and procedures.
• Review account information and available funding to support…