Special Needs House Manager- PV

House Manager

The House Manager is responsible for the overall program and daily operations of a group home serving adults or children with developmental disabilities. This role supervises staff, ensures compliance with policies and regulations, oversees member care, and maintains a structured, supportive environment for residents to thrive.

• Staff Supervision & Training

  • Supervise, coach, and train all direct support staff assigned to the home.
  • Conduct member orientation for all new hire employees to prepare them for their first shift.
  • Conduct 1:1 check-ins with staff to measure growth and progress.
  • Hold staff accountable and provide disciplinary action (CAP) for policy violations.
  • Hold monthly staff meetings for training, updates, policy review, and coaching.
  • Develop staff skills in conducting internal audits, error documentation, and incident reporting.

• Scheduling & Time Management

  • Create and post the staffing schedule on ADP two weeks in advance.
  • Review and approve timecards, unpaid time off requests, and sick time requests weekly.
  • Maintain overtime within the approved percentage to ensure cost efficiency.
  • Develop staff schedules to prioritize member/house needs for continuity of care.

• Compliance & Reporting

  • Maintain a house audit score of 90% or higher on a monthly basis.
  • Complete Fact-Finding Requests and State Corrective Action Plans within the assigned timeline.
  • Submit incident reports within 24 hours.
  • Ensure all staff follow agency policies, state-mandated regulations, and protocols at all times.

• Financial & Operational Oversight

  • Submit monthly expense reports and receipts to the Operations Director.
  • Submit Ramp Receipts within 24 hours of purchase.
  • Complete and submit Monthly Progress Reports by the 5th of each month.
  • Maintain member financial ledgers and submit them to the Program Manager by the 10th of each month (if applicable).
  • Prepare monthly member communication logs and medication binders by the 15th.