Accounting Specialist

Position Overview

The Accounting Specialist is a vital contributor to the company’s day-to-day financial operations and overall business support. This role blends accounting, customer service, and cross-functional collaboration to ensure accurate financial data, smooth transactions, and a high level of internal and external service. The ideal candidate is detail‑oriented, tech‑savvy, and thrives in a fast‑paced environment while working closely with accounting, customer service, and marketing teams.

Pay range $19.00-$22.00/hr!

• Cross‑functional exposure across accounting, customer service, and marketing
• Opportunity to contribute to process improvements and operational efficiency
• Collaborative, team‑oriented environment with growth potential

Key Responsibilities

• Leverage accounting software and Microsoft Office tools (Excel, Word) to manage daily financial activities
• Process Accounts Receivable, including checks, credit cards, and electronic payments
• Maintain and manage sales tax resale and exemption certificates
• Manage Accounts Payable, including vendor invoice processing, coding, data entry, and posting to the general ledger
• Execute vendor payment processing with accuracy and timeliness
• Perform bank reconciliations and resolve discrepancies
• Assist in tracking and reconciling vendor rebates and cost variances
• Support onboarding and set up of new customers and vendors
• Provide customer service support, including phone coverage and order entry as needed
• Complete end‑of‑day ERP processes to reconcile daily transactions
• Match and distribute daily customer invoices
• Perform general accounting tasks and support financial operations as assigned
• Collaborate with the marketing team to support ongoing initiatives and campaigns
• Contribute to continuous improvement of processes and workflows
• Perform additional duties as assigned

Required Qualifications

• Strong written and verbal communication skills
• Excellent organizational skills with strong attention to detail and accuracy
• Solid numerical aptitude, including the ability to analyze, verify, and reconcile data
• Proficiency with spreadsheets and accounting/ERP systems
• Strong problem‑solving skills and ability to follow through on tasks
• Ability to communicate effectively with team members, vendors, and customers at all levels
• Self‑motivated, dependable, and able to work both independently and collaboratively
  
  Ability to manage multiple priorities in a fast‑paced, evolving environment
• High level of professionalism and ability to maintain confidentiality

Preferred Qualifications

• Associate degree in Accounting or Finance preferred, or equivalent work experience
• 2+ years of hands‑on experience in accounting and customer service