Accounts Payable Coordinator

The Accounts Payable (A/P) Coordinator is responsible for processing organizational expenditures. This role will also be a key member of the Finance Department assisting with accounting activities, analysis, and reconciliations to ensure accurate and timely financial reporting for the organization.

• Responsible for recording and payment of all approved disbursements in accordance with the organizational disbursement policies in a streamlined manner.
• Review invoices received and expenses for appropriateness, accuracy, and potential employee fraud/abuse.
• For approved invoices, record all invoices in the General Ledger and ensure payment is processed in a timely manner.
• Process payments through disbursement checks and electronic methods (ACH, wires, credit cards).
• Maintain W‑9 forms on file.
• Prepare and file all 1099 tax forms on time.
• Prepare and file unclaimed property reports on time.
• Administer user access to the WEX fuel system.
• Maintain custody of all A/P contracts with vendors, ensuring contracts are current and both parties comply with terms, and assist with timely renewal and termination of contracts.
• Provide direct supervision of the A/P Clerk.

• Book recurring monthly journal entries in coordination with the Director of Accounting.
• Maintain Excel spreadsheets detailing GL accounts and reconcile them monthly.
• Review GL detail monthly for incorrect postings.
• Assist with the monthly financial close.
• Assist with the preparation of the annual budget.
• Process non‑Zoll deposits (miscellaneous) into bank accounts and record transactions in the GL.

• Assist in gathering, analyzing, and presenting data to support decision making.
• Provide company divisions (business units and cost centers) with related information necessary to execute their assigned responsibilities.
• Assist in streamlining account functions to ensure optimization of resources.

• Assist with projects assigned by the Finance department and management team.