Accounts Receivable Analyst

nVenia, located in Wood Dale, IL, is a packaging machinery manufacturing and service organization widely known to have the widest selection of packaging technology under one roof and is dedicated to providing our distributors and end-users the highest quality product and support. nVenia brings Duravant packaging leaders Arpac, Hamer-Fischbein and Ohlson Packaging together to create next-level packaging equipment integration and innovation.

One name, in one location, with one shared focus: our customers and the problems we need to solve.

The AR Analyst will partner with the team to support all facets of the Accounts Receivable function. These operations include proper EDI invoicing which complies with company accounting policies while taking into consideration customer requirements. The Accounts Receivable Analyst will interface with the Sales and Lifecycle Services departments on a frequent basis as well as customers in reconciling account balances and collecting amounts owed.

Additional responsibilities include managing the maintenance of the AR Aging, posting of payments to customer accounts, collection of receivables, and generating credits and adjustments as needed.

The role may also be involved in performing a variety of support responsibilities related to the finance function. These include monitoring and reporting on select General Ledger activity and providing supporting analysis. The role may also assist in compiling activities related to statistical reporting and month end closing. Additional ad hoc responsibilities may include report generation and distribution, reconciliations, and other financial analyses.

• Manage the invoicing for all Machine and Lifecycle Services sales activity.
• Generate machine invoices complying with company policy and special terms.
• Review, authorize and process all Lifecycle Services invoices.
• Assure timely and accurate invoicing.
• Review & reconcile machine sales order documentation including, but not limited to, order specifications & customer purchase orders.
• Post payments to customer accounts. Process credit card payments.
• Overall responsibility for the collection of funds due to the Company from customers.
• Proactively make collection calls.
• Send out reminders via e-mail regarding past due accounts.
• Coordinate the processing of adjustments/credits to customer accounts.
• Manage the credit files for all customers, including conducting credit checks on all new customers and establishing credit limits.
• Administer Dunning Letter process to efficiently drive payments from customers
• Work with IT to continue to improve the automation of accounts receivable processes & reports.
• Answer accounts receivable questions and follow up in a timely manner.
• Call and/or mail correspondence to customers as necessary to update accounts.
• Continually make recommendations to improve quality and efficiency of invoicing, credit, collection & any other Accounts Receivable policies.

• Resourceful self-starter who excels in a lean organization.
• Ability to balance changing and potentially conflicting priorities.
• Excellent collection skills with proven track record of successful collection efforts.
• Strong organizational and ability to work independently.