Full Charge Bookkeeper​/Staff Accountant

Spec Seats International is the premier global provider of high-performance, portable venue seating, courtside chairs, and multi-purpose facility seating solutions. Trusted by major professional sports leagues (NBA, NCAA, MLB, NFL), multi-use arenas, world-class stadiums, and performing arts centers globally, our products deliver unmatched durability, ergonomic comfort, and custom branding for world-class venues. Learn more: ,

We are seeking a highly organized, analytical, and detail-oriented Full Charge Bookkeeper / Staff Accountant to lead daily financial execution and uphold system integrity across all accounting functions. In role you will manage full-cycle accounts payable and receivable, enforce multi-state sales tax compliance, and ensure precise inventory and prepare financial statements. Designed for a proactive finance professional that can work autonomously, this flexible position serves as a core pillar of our financial operations with significant potential for long-term career growth as we continue to grow.

Oversee multi-state sales tax filings, B2B exemptions, and annual business registrations.

Track landed costs, customs, and margin impacts from freight fluctuations to ensure accurate financial reporting.

• Accounts Payable & Bill Payments: With a bias towards system automation, receive and review all incoming bills for accuracy against purchase orders and receipts. Enter bills into Quick Books, set up automated bank rules, and submit batches for approval. Execute approved payments (ACH/wire/credit card) and record them in Quick Books. Maintain the AP email inbox and develop ongoing AP projections.
• Accounts Receivable & Billing: Field routine vendor and customer billing questions. Generate invoices and follow up consistently on standard past-due accounts. Generate regular AR reports and AR projections.
• Payroll Operations (ADP): Enter employee timesheets into ADP and process the standard payroll cycle. Ensure ADP journal entries sync cleanly into Quick Books.
• Sales Tax Management (Shopify & B2B): Pull liability reports from Shopify for retail transactions. Collect, verify, and file B2B resale exemption certificates, and tag exempt B2B sales in Quick Books. Execute routine sales tax filings and map tax data to Quick Books ledger accounts. Monitor multi-state nexus thresholds for both e-commerce and wholesale channels, and manage audit defense for B2B exemptions.
• Inventory & Freight Accounting: Check freight bills against original purchase orders, log shipping costs, and record customs duties. Enter physical inventory receipts and analyze true landed costs. Post adjusting journal entries for inventory valuation and track the margin impact from freight fluctuations.
• Banking & System Integrity: Clear the daily Quick Books bank feed and precisely match transactions. Handle monthly bank and merchant account reconciliations. Execute targeted system maintenance.
• Business Licenses & Registrations: Submit routine annual license renewals. Pay registration fees via Quick Books and maintain current permit files.

• Location: This role is based in the Chicago, Illinois area.
• Professional
  
  Experience:
  
  7-10+ years of full-cycle bookkeeping or staff accounting experience, preferably within a product-based, B2B wholesale, or e-commerce environment.
• System Mastery: Advanced proficiency in Excel, Quick Books (Online/Desktop) and payroll processing systems (ADP preferred). Experience pulling and interpreting financial liability reports from Shopify.
• Tax & Compliance Knowledge: Strong understanding of multi-state sales tax regulations, nexus thresholds, and the management of B2B…