Coordinator- Academic Scheduling

Coordinator
- Academic Scheduling page is loaded## Coordinator
- Academic Scheduling locations:
East Peoria Campus time type:
Full time posted on:
Posted Yesterday job requisition :
JR-000703
*
* Position Title:

** Coordinator
- Academic Scheduling Salary - Salary Plan, 45,240.00 USD Annual
** Campus:
** East Peoria Campus
*
* Employment Type:

** Management, Staff Full time
** Department:
** Curriculum Services
*
* Start Date:

** 04/06/2026
*
* Job Description:

**** Summary
* * The Academic Scheduling Coordinator provides daily oversight, monitoring, and configuration of all academic scheduling data for each department and campus of Illinois Central College. This position serves as the primary contact and support provider for academic departments and is the main communication link to Technology Services and Student Services regarding academic class scheduling and space assignments. Responsibilities include process analysis, configuration, training, testing, support, documentation, and space assignment.
** Compensation for the Coordinator
- Academic Scheduling is $45,240.00 - $52,041.60 annually.
**** Position will remain open till filled.
**** For submitting a complete application, please include a resume and cover letter.
**** Essential Functions
*** This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
** Coordinate the use of the academic course schedule in People Soft, Workday, and Coursedog production systems, including semester setup.
* Provide training, support, updates, and documentation for end users of People Soft, Workday, and Coursedog.
* Process course section additions, modifications, temporary closures, and cancellations as requested by departments.
* Ensure Dynamic Date Tables (Start, End, Refund, Withdraw Dates) are updated and maintained in People Soft/Workday, and update Class Associations (CAF) as needed.
* Assign rooms to course sections during schedule production when not pre‑assigned in Coursedog; assist with resolving academic space conflicts.
* Process academic room requests in the Coursedog Events module for internal and external stakeholders; collaborate with the Events Coordinator to resolve conflicts.
* Develop diagnostic queries and reports in People Soft/Workday to identify and resolve data, process, and system issues; share reports with employees as needed.
* Collaborate with departments on academic space inventory and run the merge with Coursedog to synchronize Schedule and Events modules when spaces are modified.
* Troubleshoot course prerequisites and conduct testing of prerequisites and user groups in the People Soft/Workday test environments.
* Establish course data for and monitor independent study limitation criteria.
* Identify, communicate, recommend, and resolve process issues with academic, service, and technical department staff.
* Work with end users to identify emerging business needs.
* Participate as a team member in the Curriculum and Scheduling Office.
* Serve on college committees and teams, including the Calendar Committee.
* Act in accordance with Illinois Central College’s principles by connecting with students, building relationships, acting promptly and professionally, and working as part of a team.
* Perform related duties as assigned.
** Minimum Qualifications
*** The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.
** Five years of experience supporting administrative information systems in an educational, training, or business environment;
** OR
* * Associate degree plus at least three years’ experience with educational/business systems;
** OR
* * Bachelor’s degree in a computer‑related field plus one year supporting educational/business systems.
* Familiarity with higher education academic environments and business practices, such as Recruitment, Financial Aid, Student Finance, Advising, Admissions, Academic Affairs, Curriculum, Enrollment…