Administrative Assistant

Position: Administrative Assistant I
Position Title:
Administrative Assistant I

Department:
Department of Interactive Media and Department of Art and Design

Reports to:
Administrative Assistant, Slane College of Communications and Fine Arts Appointment:
Full-time; 40 hours per week; 12 months

Status:
Non-exempt (Hourly)

Provides administrative support for the Department of Interactive Media and Department of Art and Design. Provides direct support to the department chairs including management of calendars, interacting with students and visitors, departmental purchasing and budgeting, and dealing with administrative tasks and inquiries as appropriate.

Position Responsibilities

• Coordinate/manage multiple projects and tasks simultaneously for both the Department of Interactive Media and Department of Art and Design

• Serve as departmental receptionist

• Organize and facilitate meetings, conferences, and special events

• Ensure administration, security, and confidentiality of department files

• Assist with course scheduling, registration, and management

• Create and administer course evaluations for the entire department

• Submit facility work orders, technology purchase requests, and space reservations

• Manage key and card access requests for students and faculty

• Assist with the department budget, vendor payments, supply orders, and financial records

• Assist with creating course schedules and student enrollment management

• Manage student employees, including timekeeping, onboarding, and termination processes

• Compiling and maintaining information on various department and university systems (Navigate, Canvas, Doc Soup, Carousel)

• Coordinating and receiving telephone communications, incoming correspondence and visitors

• Organizing travel and accommodations for visiting speakers and industry professionals

• Prepare and handle distribution of recruiting materials and scheduling for visit days

• Event planning including luncheons, dinners, receptions, alumni events, etc.

• Maintain inventory of office supplies; and perform other related duties as assigned

Position Qualifications:

• One to three years of office or related experience (experience in higher education desired)

• Excellent written and oral communication skills

• The ability to work independently, exhibit sound judgment and contribute to a positive team spirit

• Working knowledge and experience using MacOS, Windows, Google Suite, Microsoft Office, and Adobe Acrobat

• Maintain the highest level of confidentiality and professionalism at all times

• The ability to productively work/interact with diverse groups of people and to show respect and sensitivity for cultural differences

Mental/Physical Requirements

Selected candidates must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet.

TO APPLY:

Qualified candidates MUST submit the following:

• A cover letter that addresses the qualifications of the position,
• Current resume
• Complete contact information for three professional references.

Please upload all documents at the time of initial application. If you need to send documents at a later time, please send them to sbollman and they will be included in your application materials.

Employment with Bradley University is contingent upon the satisfactory completion of a criminal background check.

Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 5,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology.

Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here:(Use the "Apply for this Job" box below)..

Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.