Administrative Assistant

Job Description

When you join Caterpillar, you're joining a global team that cares not just about the work we do – but also about each other. We are problem solvers building a more sustainable world. As an Administrative Assistant supporting the Americas Distribution Services Division (ADSD), you will provide high‑level administrative and operational support to a group of Vice Presidents, ensuring seamless coordination of schedules, communications, and day‑to‑day office operations.

Business Services

• Location:
  
  Peoria, IL (United States)
• Required Travel:
  Up to 5% (Domestic)
• Relocation Assistance Offered:
  Yes (Domestic)
• US Work Authorization Sponsorship Offered:
  None

• Manage calendars, meeting coordination, travel arrangements, and expense processing.
• Prepare and distribute communications, presentations, and meeting materials.
• Serve as a point of contact for internal and external stakeholders.
• Coordinate day‑to‑day office operations, including workspace setup, supply management, and mail distribution.
• Oversee conference rooms, huddle spaces, and common areas to ensure functionality, cleanliness, and readiness.
• Partner with IT and facilities to resolve equipment, technology, and workspace issues.
• Manage visitor access and support security coordination.
• Coordinate food, events, and team activities as needed.
• Communicate office updates, events, and key announcements to team members.

• Accuracy and Attention to Detail:
  Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Collaborating:
  Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Effective Communications:
  Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Flexibility and Adaptability:
  Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Managing Multiple Priorities:
  Knowledge of effective self‑management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Office Administration:
  Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
• Microsoft Office:
  Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.

• Previous experience supporting senior leaders
• 5 to 10+ years previous experience as an Administrative Assistant/Personal Assistant
• Previous project management experience

$25.10 - $37.60

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement
• These benefits also apply to part‑time employees

May 26, 2026 - June 9, 2026

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.