Administrative Assistant II
Listed on 2026-06-20
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Administrative/Clerical
Office Administrator/ Coordinator
Overview
Our client is actively seeking an experienced Administrative Assistant to join their team out of their location in East St. Louis. This individual will be responsible for scheduling meetings and coordinating agendas, formulating and distributing various documentation and presentations, as well as manage day to day office organization tasks. This is a full time, contract opportunity with a well-established multinational energy company offering competitive pay, health benefits (medical, vision, dental), 401K, and more!
Responsibilities- Interact with internal staff and external business contacts
- Schedule meetings as well as catering arrangements, maintaining meeting agenda and materials
- Create, revise, analyze proof-reading, and distribute various types of documents, presentations, and spreadsheets (Microsoft Excel, Word, PowerPoint, Outlook)
- Prepare monthly and quarterly reports as required
- Make travel arrangements, prepare itineraries and managing calendars
- Manage office supply inventory and order supplies as needed
- Distribute mail and arranging shipment of packages
- High school diploma/GED
- Advanced proficiency in Microsoft Word, Excel and PowerPoint;
Outlook and Sharepoint - Experience in administrative support
- Knowledge of Livelink Document Management features
- Recent work experience in dealing with building facilities-managing office space
- Proficient with SAP, Livelink/EDMS and CATS
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed.
We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
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