Administrative Assistant II, Blood Bank Laboratory Day Shift

Job Description

Be a part of a world‑class academic healthcare system, UChicago Medicine, as an Administrative Assistant II in the Blood Bank Laboratory department. You will support management within the Blood Bank Laboratory and departmental functions. The position is 100% onsite and you need to be based in the greater Chicagoland area.

• Understand basic patient issues to direct patient calls to appropriate area(s) for response or take necessary information in a message format.
• Answer phone calls for the department and relay accurate messages with a high degree of poise and tact.
• Complete a wide variety of word processing/spreadsheet tasks in final form, often confidential, requiring detailed proofreading and/or grammatical changes for accuracy.
• Process on‑call forms.
• Process monthly absence reports for employees, keeping copies for our records.
• Process PAF changes when necessary and keep the employee files in order.
• Order beverage supplies for the office monthly and restock supplies in each station weekly.
• Assist in ordering office supplies for the office.
• Sort department mail.
• Continue self‑development and ongoing education as required by the hospitals and the needs of the department.
• Coordinate group meetings as requested by management.
• Make travel arrangements for management.
• Assist the off‑site manager as needed.
• Perform other duties as requested by management.

• High school diploma required, associate degree preferred.
• Minimum four years of increasingly responsible administrative or secretarial experience, preferably in a complex healthcare or industrial setting.
• Strong written and verbal communication skills, including use of spreadsheet software such as MS Excel.
• Ability to plan, organize and work on various tasks concurrently, and independently prioritize multiple tasks professionally.
• Ability to interact professionally with customers, internal and external to the hospitals; strong interpersonal skills required.

• Job Type/FTE:
  Full‑Time (1.00)
• Shift: Day Shift, 7:00am – 3:30pm
• Work Location:
  
  Hyde Park
• Unit/Department:
  Lab Blood Bank – Hyde Park

In this role, you will generally work approximately 40 hours per week, scheduled for the day shift and not on‑call. You will be 100% at the Hyde Park Campus and will not work weekends.

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position. The pay range is based on a full‑time equivalent (1.0 FTE) and reflects current market data, reviewed annually. Compensation offered at the time of hire will vary based on candidate qualifications, experience, and organizational considerations.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.