Administration and Operations Coordinator

Department

BSD MED
- Infectious Diseases
- Chicago Center HIV Elimination
- Operations

The Chicago Center for HIV Elimination (CCHE) is situated within the Biological Sciences Division at the University of Chicago Medicine. CCHE aims to eliminate all new HIV transmission events by 2041. The University of Chicago’s position on the South Side makes it uniquely situated to test, treat, and prevent new HIV infections in a highly affected population. The South Side communities and majority Black suburbs connected to them represent the largest contiguous Black population in the United States.

By using our integrated HIV transmission elimination approaches, we are beginning to make new infections in these communities less frequent.

The Administration and Operations Coordinator will be responsible for operations within the Center. This position is part of the Administrative team, supporting recruitment and operations support for recruitment, registration and general operations for the Center. The Administration and Operations Coordinator will have opportunities to work on other development tasks such as data reporting, grant writing, and strategic planning. This position will be supervised by the Manager of Administration & Operations.

This position is grant funded.

• Preparing space for the day such as, preparing water and coffee station, refilling condom/lube bowls, arranging waiting area, arranging conference room tables/chairs and/or preparing iPads/Laptops for client check-in.
• Completing community member consent forms and releases of information for services and research.
• Collecting contact information and demographic information from community members for service and research follow ups.
• Supporting outreach events for recruitment for research. Overseeing space scheduling for meetings, interviews, and community events.
• Attending team meetings and required trainings.
• Triaging emails and telephone calls for action. Resolving mostly routine and some complex inquiries.
• Providing administrative support for a leader. Staying informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary, and coordinating information flow from the leader’s office.
• Performing other related work as needed.

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

None specified.

• Administrative assistant or operations support experience.
• Experience working with and/or providing care to LGBT populations, Black and Latinx community members.
• Experience working in the HIV field.

• Proficiency in Microsoft Applications, including but not limited to Outlook, Excel, Access and Word.

• Strong knowledge of Chicago social service resources.
• Strong knowledge of program subject matter.
• Strong interpersonal skills and the ability to work both independently and as part of a team.
• Ability to manage stressful situations.
• Ability to maintain confidentiality.
• Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
• Demonstrated written and verbal communication skills and strong analytical skills.
• Strong attention to detail.
• Excellent communication skills.
• Strong organizational skills and ability to prioritize multiple, competing demands.

• Ability to work some evenings and weekends for event support.

Eligible:
Yes. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. For information about the benefit offerings see the Benefits Guidebook.

$21.63 - $28.85 hourly.

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender…