Marketing and Business Development Coordinator

Job Description

Pappageorge Haymes Partners (PH) is seeking a proactive and versatile Marketing and Business Development Coordinator to oversee vital administrative functions. This role encompasses managing RFP/Qs, proposal development, contract negotiations, and the issuance of project documents. Additionally, provide diversified support to the Managing Partners, including but not limited to generating all types of project-related and legal correspondence, coordinating schedules and meetings, generating reports, and tackling projects as assigned.

This position not only offers the flexibility of a hybrid schedule (work remotely and in-office) but also provides an opportunity for professional growth and career advancement within our firm.

Primary Responsibilities:

• Proposals: Craft, organize, and track proposal documents with precision
• Contracts: Preparing and reviewing AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents
• Submittals: Participate in or prepare responses to Requests for Proposal/Qualifications.
• Insurance Certificates: Request, distribute, and manage certificates for projects
• Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals
• Internal
  
  Collaboration:
  
  Coordination with the Marketing and Accounting staff, related to project organization
• Document Management: Maintain a well-structured electronic filing system
• Marketing Committee: Participate in the Marketing Committee, contributing to the development and implementation of marketing strategies and promotional materials
• Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity

Qualifications:

• Education Background: Associates degree or Certificate in Business, Business Law, Paralegal Studies
• Professional
  
  Experience:
  
  5+ years of progressive contract documentation preparation, editing, and negotiation, within the architectural and/or engineering contexts
• Proficiency in Microsoft Suite: Essential skills in Microsoft Suites, especially Excel and Word
• Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc) and Deltek Vision is highly beneficial
• Proactive Multitasker: Takes initiative, self-motivated, versatile and highly dependable