Coordinator, Contracts II

Purpose

Efficiently create and execute consulting, sponsorship and/or promotional speaker contracts commensurate with Abb Vie's policies and objectives, while adhering to a strict standard of business ethics and integrity. This position is responsible for contract creation, negotiation, and implementation of agreements to support client initiatives in order to deliver consulting, promotional speaker services or sponsorship benefits to meet critical business needs and customer expectations.

The role manages the end‑to‑end sponsorship process and speaker program process, including nominations, FMV and contract execution. Works closely with external consultants, speakers, institutions, and large non‑profit organizations as well as business stakeholders, Legal, OEC, and other groups. Creates and maintains necessary contracting documentation according to departmental and company policies and procedures.

• Compliance with applicable Abb Vie policies and procedures. Demonstrates knowledge of external guidelines (e.g., FDA, PhRMA) to ensure compliance.
• End‑to‑end management of sponsorship and speaker programs, including approval of requests, negotiation and execution of contracts for consulting and/or promotional speaking services and/or sponsor ships in a timely manner. Multi‑task in a fast‑paced environment without supervision. Understand and apply cultural awareness with US and OUS business entities.
• Identify, develop, and implement improved and standardized contracting practices to ensure the most efficient processes for the business. Educate key stakeholders on the same. Seek innovative solutions for the consulting, speaker program or sponsorship process, develop action plans and participate or lead cross‑functional, cross‑divisional teams.
• Broad understanding of academic and industry experiences as it relates to establishing Fair Market Value or evaluation of sponsorship requests.
• Develop standard guidelines and updates for the consulting, speaker or sponsorship contracting process with minimal review from management. In-depth knowledge of all compliance requirements and implications of non‑compliance.
• Seek, develop, and establish business relationships with multiple groups across the organization including Legal, Commercial operations, Medical Affairs, R&D. Meet regularly with stakeholders and support functions to ensure customer satisfaction and continuous improvement. Analyze contracting metrics to ensure KPIs are being met and make suggestions to optimize the process.
• Expert in the use of resources and tools including SAP, consulting, speaker program and sponsorship contracting systems (SNAPP), and collaboration/document sharing sites. Proactive management of business stakeholders and external KOLs including anticipation, resolution and communication of issues.
• Effectively develop and negotiate agreements with key opinion leaders, patients, advocacy executives and top non‑profit organizations.
• Act as an expert in contracting and mentor junior employees. Demonstrate leadership in a team setting and with key stakeholders.
• Manage legal precedent agreements with institutions/waiver countries. Manage all contract templates including version control, working with key stakeholders in Legal on changes to templates, and delivery of templates to the template committee for approval.
• Manage the process to implement contract templates into the contracting system including mapping of all templates and coordinating user interface testing.

• Bachelor’s Degree preferred. Paralegal certification desired.
• Excellent attention to detail and deep critical thinking skills.
• 4+ years of combined relevant experience.
• Ability to interface with all levels of employees and external HCPs, non‑HCPs, patients and non‑profit organizations.
• Relevant experience including negotiation, project management, and contracting.
• Computer applications proficiency (word processing, spreadsheets, and presentations).
• Strong communication, presentation, and interpersonal skills and a desire to provide a high level of customer service.
• Potential for advancement to higher positions within the organization.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.

Abb Vie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer / Veterans / Disabled. US & Puerto Rico only.