Payroll Administrator

The Payroll Administrator owns end-to-end payroll processing for American Portfolio Mortgage’s multi-state workforce. This function has full accountability for accuracy, timeliness, and compliance across all pay groups – including hourly, salaried, and incentive compensated employees. The role sits within Accounting and partners closely with People Operations, Branch Operations, and Senior Leadership on compensation execution, reporting, and compliance..

• Administer full-cycle, semi-monthly payroll for all employees across multiple states.
• Review and reconcile timekeeping data before each processing deadline; coordinate with People Operations on the accurate and timely completion of new hire setup, terminations, pay changes, and mid-cycle updates.
• Process all compensation components – salary, hourly, and variable/commission pay including Loan Originator compensation – based on employee records and pay changes managed by People Operations.
• Serve as the primary administrator for Compen Safe, maintaining commission and bonus plans in the system to reflect each employee’s current compensation agreement or amendment; conduct regular audits to ensure plan configurations are accurate and producing correct results.
• Maintain state and local tax registrations across all active jurisdictions; ensure withholding, SUI, and local tax calculations remain current and compliant across all states.
• Oversee quarterly and year-end tax filings and W-2 preparation and delivery.
• Serve as the first point of contact for employee pay questions, maintaining accuracy and strict confidentiality; identify and elevate HRIS discrepancies to People Operations or the appropriate vendor contact.

• Produce payroll reports for Accounting including labor cost summaries, GL journal entries, and reconciliations.
• Support month-end, year-end close, and audit requests.
• Post the payroll GL journal entries and commission/bonus accruals.
• Review and approve the expense reimbursements through Paylocity.
• Balance sheet account reconciliations.

• 3+ years of full-cycle payroll processing experience, including multi-state payroll
• Experience processing payroll within Paylocity or a comparable enterprise payroll platform
• Working knowledge of federal payroll tax law and multi-state wage and hour compliance
• Demonstrated ability to manage payroll independently with minimal supervision
• Strong Excel skills and comfort with payroll reconciliation and reporting
• High degree of accuracy, discretion, and ownership mentality

• Experience in mortgage banking, financial services, or another heavily regulated industry
• Familiarity with incentive compensation administration, including commission and bonus plan setup and auditing, within a lending or financial services environment
• Prior experience with Compen Safe or a comparable incentive compensation platform

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and directly relevant work experience will be considered in lieu of a degree.