Human Resources Coordinator

In this role, you will have a primary area of responsibility working on a People Resource Team where each team member will be cross trained in each of the areas the team supports (HR Business Partners, Recruiting, Talent Management, Training & Development, vendor management, etc.). This role is integral to building a positive employee experience.

In order to be successful in this role, a Human Resources Coordinator must have a passion for delivering exceptional service, possess the highest level of organization skills, strong communication skills, a positive attitude, and a high sense of urgency. The HR Coordinator will have a main focus in one of the sub-groups below, but will assist with initiatives across all HR functions.

• Initiates Workday transactions (e.g., data changes, employee moves) and runs Workday reports for HR and leadership

• Ensures accurate tracking of staffing assignments and needs in Bridgit Bench

• Supports administration of employee immigration cases (getting documentation from employees, completing documentation as needed, updating Workday documents, etc.)

• Performs initial relocation intake with employees, reviews packages and exceptions with HRBP, and initiates relocation packages

• Assists with offboarding employees (e.g., exit interviews, notifying appropriate departments, shipping labels)

• Prepares materials for all hands meetings and other key business meetings

• Assists with follow up on talent processes and audits (e.g., performance reviews, talent reviews)

• Completes employment verification requests

• Posts new positions, disposition candidates and refresh job postings as needed, and complete audits of job descriptions for accuracy and compliance

• Schedule candidate phone screens, in-person interviews, coordinate travel arrangements and communicate formal agenda and logistics to candidates

• Identifies opportunities for improving candidate experience, scheduling efficiency, overall process efficiency

• Processes new hires in Workday, coordinates drug and background check processes and sends onboarding emails to new hires and managers prior to their first day

• Manages employee referral email box and Workday employee referral portal – tracks appropriately, processes bonus payment and streamlines process

• Enable employee performance by educating employees and managers on goal setting, feedback, development planning and recognition tools and processes.

• Coordinate execution of annual employee Talent Profile update and manager talent assessment process, audits and ongoing refresh of the data

• Work with talent management team members and broader HR team to review, modify or create new programs to improve talent management processes and the employee experience; identify ways talent data can support HR strategic priorities

• Manage Clark Corporate University including posting of courses, launching course feedback surveys, updating course invites, and tracking course attendance

• Manage entry-level year one mentoring program

• Track and coordinate compliance training programs such as Anti-Harassment and Business Ethics Training across the company

• Assist in enrolling employees into Clark development programs. Track progress and completion in these programs

• Facilitate training programs and/or courses as needed

• Processes all HR related invoices via Coupa

• Assists with miscellaneous projects, specifically related to process improvement and efficiency

• Provide support to the team with reporting & metrics, process audits, and improving handoffs/communication between departments

• Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files

• Event logistics management for all events (Campus, Diversity, Military, Conference, etc.)

• Greets candidates onsite, and facilitates onsite interviews

• Processes candidate travel reimbursement expenses

• Bachelor's degree in human resources, business or a related field preferred but not required

• Maintain a high degree of professionalism in dealing with senior leadership and employees to provide an exceptional experience

• Strong attention to detail and organizational skills

• Excellent PC skills including Microsoft office and Calendar management tools

• Possess the ability to multitask, prioritize and complete a high volume of tasks and projects

• Exceptional verbal and written communications skills

• Demonstrate excellent judgment, discretion and sensitivity

• 0-2 years of…