Office Manager - Public Works

Summary

Work is performed under the general supervision of the Public Works Director as an hourly administrative employee. Employee is expected to function independently and make technical administrative decisions based on Board Policy and Procedures. Performance is evaluated by review of work in progress and observation of results upon completion of tasks. Coordinates all administrative activities in department by performing the following duties personally or through subordinate employees.

• Analyzes and organizes office operations and procedures such as typing, bookkeeping, preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services.
• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Establishes uniform correspondence procedures and style practices.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Plans office layouts and initiates cost reduction programs.
• Reviews clerical and personnel records to insure completeness, accuracy, and timeliness.
• Prepares activities reports for guidance of management.
• Maintains, files, and compiles information, claims and reports pertaining to Workers Compensation, health insurance, and all safety programs, and maintenance and/or work schedules.
• Oversees payroll for all departments and submits final copies to Finance.
• Acts as technical support for strategic planning of the County road and transportation system.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, and/ or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Graduation from an accredited college or university with an Associates' degree is preferred.

• however a minimum of two (2) years relevant experience or combination of training and experience is sufficient.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.