Division Administrator

Division Administrator

Senior Administrative & Operations Support

Location
:
Hybrid (Ohio) - (Monthly Onsite Support Required)

Headquarters
:
Perrysburg, OH

Division
: SNS

Are you a highly experienced Administrative Assistant who thrives in fast-paced, multi-stakeholder environments? Do you enjoy supporting senior leaders, managing complex priorities, and keeping division-level operations running smoothly?

Sigma Technologies is seeking a Division Operations Administrator to provide high-level administrative, operational, and project coordination support to a Division Director and leadership team. This role serves as a central hub for communication, reporting, scheduling, and administrative execution across an entire division.

This opportunity is ideal for a senior-level administrative professional who works independently, exercises strong professional judgment, and brings structure, organization, and efficiency to complex organizations.

Sigma Technologies is a growing engineering and design firm with 500+ team members across 30+ states. For more than 25 years, Sigma has supported the power and telecommunications industries, helping strengthen infrastructure and communities nationwide.

Our core values — Safety, Honesty, Truth, and Decency — guide how we work and how we treat one another. We are Team Sigma.

• To learn more about working at Sigma, please visit our careers page and watch our company video.
• If you do not have Executive- or Senior-level administrative experience, please refer to our other open positions: (Use the "Apply for this Job" box below). Sigma Jobs

This position works fully remotely. However:

• New hires are required to attend a 2-week, paid, in-person orientation and training at Sigma’s headquarters in Perrysburg, OH
• Ongoing onsite support is required approximately 1-week per month, and as requested to support our Directors if they travel to the office. In office work can include preparing for in-person meetings/events, supporting meetings/events, prepare final work packets and send to customers, along with the standard job duties.

The Division Operations Administrator provides advanced administrative and operational support across a full division, partnering closely with senior leadership to ensure efficiency, communication, and follow-through.

• Maintain and update division-level production, budget, and schedule reports using multiple databases and reporting tools
• Track, analyze, and report on operational metrics and administrative activities
• Prepare, edit, and format professional correspondence, reports, presentations, and executive-level documents
• Conduct research, data collection, and analysis to support leadership decision-making
• Manage Director and leadership schedules, calendars, travel arrangements, and logistics
• Coordinate and manage divisional administrative projects from planning through completion
• Arrange, coordinate, and support meetings, leadership sessions, and divisional events
• Record, transcribe, and distribute meeting minutes and track action items to completion
• Monitor, screen, and manage incoming communications; respond or route appropriately
• Serve as a professional point of contact for internal teams and external clients
• Collaborate cross-functionally to optimize administrative processes and support division goals
• Communicate effectively between departments to ensure alignment and follow-through
• Deliver high-quality, service-oriented administrative support with a focus on teamwork and responsiveness
• Operate proactively and resourcefully, identifying issues early and presenting solutions
• Work independently on complex, confidential, and high-impact administrative tasks
• Apply policies, procedures, and sound judgment to resolve administrative challenges
• Perform additional duties as assigned to support division operations

Education/Experience Requirements

• EDUCATION: High School Diploma or equivalent is required
• EXPERIENCE: 10+ years of general work experience in an administrative support role
• Strong organizational skills, attention to detail, and experience in office policy and process management
• Excellent…