Logistics Coordinator; Billing​/Invoicing

Education & Experience

• --Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• --Relevant work experience and/or training may be considered in place of formal education

This role is responsible for bookkeeping, accounts payable and receivable, and project coordination. Duties include, but are not limited to, the following. Additional responsibilities may be assigned based on business needs.

• --Receive, review, and verify invoices for proper documentation and approval
• --Accurately enter and upload invoices into  in a timely manner
• --Ensure correct general ledger coding of invoices
• --Support and oversee the transition from  to Quick Books Online (QBO)
• --Maintain and update vendor files, including W-9s and required documentation
• --Communicate with vendors and internal operations to resolve invoice issues
• --Reconcile vendor statements and resolve discrepancies
• --Maintain accurate and organized financial records through proper filing

• --Ensure compliance with company policies and financial regulations
• --Prepare and generate reports for management as needed

• --Full understanding of collections processes
• --Provide AR coverage as needed
• --Oversee monthly audits of financial records
• --Understand and manage inventory adjustments
• --Knowledge of payroll processes
• --Maintain accurate financial records by posting and managing transactions
• --Develop and maintain bookkeeping policies and procedures
• --Calculate, post, and verify accounting figures with high accuracy
• --Prepare financial reports by analyzing and summarizing financial data
• --Ensure compliance with federal, state, and local regulations
• --File required reports and advise management on necessary actions

Manage projects from initiation through completion

Ensure projects are completed on time, within scope, and within budget

Anticipate risks and proactively address obstacles

Serve as the main point of contact for all project stakeholders

Define project requirements, scope, and objectives in collaboration with stakeholders

Develop project timelines, schedules, and monitor progress

Schedule, attend, and participate in stakeholder meetings

Take meeting notes and follow up on action items and decisions

Manage sample requests and ensure deadlines are met

Keep all project-related information current in company systems

Provide administrative and sales support as needed

Ensure client needs are met as projects evolve

• --Computer/Laptop
• --Cell Phone

• --Strong verbal and written communication skills
• --Active listening and collaboration skills
• --Tech-savvy with the ability to quickly learn new tools
• --Proficient in Gmail, Google Sheets, Google Docs, and Google Meet
• --Strong organizational and multitasking abilities
• --Ability to work independently and as part of a team
• --Fast learner with strong critical thinking and problem-solving skills
• --Comfortable working in a fast-paced environment
• --High level of discretion and trustworthiness
• --Strong attention to detail and data accuracy
• --Basic accounting knowledge and understanding of best practices
• --Knowledge of IFRS, U.S. GAAP, or other accounting frameworks
• --Proficiency in Quick Books Online, , OnPay, or similar systems