Staff Accountant

We are seeking an experienced Staff Accountant to take ownership of the full accounting cycle within a growing technology and infrastructure-focused organization. This is a highly autonomous role where you will manage day-to-day accounting operations while working closely with a part-time Controller who provides oversight, month-end review, and technical guidance.

Location
:
Petaluma, CA (On‑Site)

Accounts Receivable

• Process and apply customer payments across 300‑350 invoices per month using automated recurring billing workflows.
• Monitor aging reports, manage collections, and follow up on outstanding balances.
• Handle billing exceptions, credit memos, and account adjustments accurately.

Accounts Payable

• Process vendor invoices and manage payment runs across 80+ active vendors.
• Reconcile credit card transactions and ACH payments.
• Maintain vendor records and payment terms while identifying discrepancies.

Banking & Reconciliation

• Reconcile bank accounts, credit card statements, and petty cash across multiple locations.
• Investigate and resolve discrepancies independently.

Month‑End Close

• Prepare and post journal entries, including accruals, prepaid amortization, and lease accounting entries under ASC 842.
• Ensure timely and accurate month‑end close processes.

Payroll & HR Coordination

• Coordinate with payroll providers to post payroll journal entries and reconcile payroll liabilities.

Compliance & Reporting

• Manage multi‑state sales tax reporting requirements.
• Properly classify R&D expenditures for potential tax credit purposes.
• Generate standard financial reports for management and Controller review.

• 3-7 years of full-cycle accounting experience.
• Strong experience with Accounts Receivable, Accounts Payable, reconciliations, and month-end close processes.
• Hands‑on experience with Net Suite ERP systems.
• Working knowledge of ASC 842 lease accounting.
• Excellent organizational and time management skills.
• Ability to work independently with minimal supervision.

• Net Suite certification or advanced Net Suite expertise.
• Experience in service‑based businesses with recurring billing models.
• Multi‑state sales and use tax experience.
• Familiarity with R&D expense classification for tax credit purposes.
• Experience serving as the primary accounting resource within a small company or team.

• Competitive compensation based on experience.
• Medical, dental, and vision insurance.
• 401(k) plan with employer match.
• Paid Time Off (PTO) with additional accrual based on tenure.
• Flexible scheduling with a focus on results rather than hours worked.