Senior Administrative Assistant

Senior Administrative Assistant

The Petaluma Police Department is seeking a highly organized, detail-oriented, and customer-focused Senior Administrative Assistant to join our professional team. This key position provides advanced administrative support in a dynamic public safety environment, serving as an essential resource for department staff, partner agencies, and the community. The ideal candidate is a skilled communicator with exceptional organizational abilities, sound judgment, and a commitment to delivering high-quality public service while handling sensitive and confidential information with professionalism and discretion.

Please note that if selected, you will undergo a comprehensive background investigation, including fingerprinting and a polygraph examination. Recent drug usage, theft or other illegal activity may disqualify you. Your record must be free from any felony conviction and/or any misdemeanor conviction involving moral turpitude and excessive traffic violations.

Salary and benefits package:

• Salary: $72,716. (+2% COLA in July 2027)
• For your health and well being:
• Medical insurance:
  Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2026 Health Plan Contribution Memo.
• Dental & vision insurance:
  Coverage for employees & eligible family members, paid for by the City.
• Life insurance:
  Competitive life insurance & Long-Term Disability benefits. Option to purchase additional life insurance.
• Employee assistance program:
  Support and benefits, for you & eligible family members, paid for by the City.
• Wellness benefit: $500 annual allowance (subject to the annual budget approval process and may change in the future)
• For your financial future:
• CalPERS retirement package:
• 2% at 60 for Classic CalPERS members
• 2% at 62 for PEPRA CalPERS members
• Deferred compensation plan: voluntary participation in your choice of three plan offerings.
• For your work/life balance (annual amounts):
• Vacation: 80 hours, increasing with years of service
• Sick leave: 96 hours
• Holidays: 13 fixed days
• Personal leave: 20 hours (per fiscal year)
• Other benefits:
• 4/10 Work Schedule Monday-Thursday
• Confidential pay - $50 per month
• Paid parental leave – up to 8 weeks of paid time for qualifying family bonding
• Public Service Loan Forgiveness Program Employer

For more information regarding the benefits associated with this position, please visit our website and look at the Unit 1 Memorandum of Understanding and Employee Benefits.

Summary:

Provide varied secretarial and office administrative assistance to the Police Chief and associated supervisory, professional, and technical staff; may perform duties that include exposure to sensitive or confidential information.

Class characteristics:

General supervision is provided by the department director; responsibilities may include the indirect supervision of support staff.

The Senior Administrative Assistant is the specialized level in the secretarial series, providing direct administrative support to a department director and related supervisory, professional, and technical staff. Incumbents perform duties involving difficult and responsible tasks and assignments. The department director normally establishes general guidelines for action, however, day-to-day activities may require the use of initiative and independent judgment, particularly when prioritizing work for several staff members or when dealing with a variety of City staff and representatives of the public.

Positions at this level are distinguished from those in the lower classification of Administrative Assistant in that the Senior Administrative Assistant is a single incumbent classification within each department, with primary responsibility for providing ongoing secretarial and administrative support to the department director. The Senior Administrative Assistant is distinguished from the classification of Executive Assistant to the City Manager in that the latter provides secretarial and administrative support to the City Manager and City Council.

Duties:

Provi…