Payroll Lead

About Amy's

At Amy's Kitchen, we're more than just a food company—we're a family‑owned, proudly independent organic, and vegetarian food company on a mission. As a Certified B Corporation, our purpose is clear: to make it simple and enjoyable for everyone to eat well.

We're committed to crafting authentic, mouthwatering dishes using only the finest organic ingredients sourced with care. From farm to table, we ensure top‑notch quality in every bite, making healthy eating accessible and convenient for all. At Amy's, we're not just serving meals; we're serving up a taste of goodness, one delicious dish at a time.

Comprehensive health plans with Medical, Dental, and Vision coverage, plus Flexible Spending Accounts. Mental health support with Modern Health to nourish your and your family's mental well‑being. 401(k) Retirement Plan with employer match and Financial Wellness support at no cost to plan for the future. Referral Rewards and Scholarship Program to celebrate and invest in our teams. Tuition Reimbursement Program to fuel your educational pursuits.

Paid parental leave for new parents. Paid Time Off for vacations and sick days, with 9 paid US Holidays annually to savor those special moments. Amy's product discount reimbursement to keep your pantry stocked, plus remote gym discounts to keep you moving and grooving! Join us and indulge in a career where the benefits are as fulfilling as our food!

$37.50 to $54.50 per hour

• Other locations are subject to a lower range.

The Payroll Lead is responsible for overseeing and executing various payroll activities for processing payroll for approximately 2,000 employees across multiple locations, ensuring compliance with all Federal, State, and Local regulations. This role services as subject matter expert for payroll operations, system functionality, and audit controls, providing guidance to the Senior Payroll Specialist.

• Functions as the backup to the Payroll Manager when needed. This includes:
  • Close payroll after receiving the sign‑off approval from the Senior Director, People Shared Services, and completing the additional required audits and post payroll tasks, Time Off audit, 401k audit, GL, etc.
  • Process the Canadian payroll.
  • Submit the Registered Retirement Savings Plan (RRSP) and the Deferred Profit Sharing Plan (DPSP) contributions and match to Desjardins for the Canadian payroll.
• Responsible for approving and printing all manual checks and funding all pay‑card requests as submitted by the Senior Payroll Specialist.
• Cancel checks with the banks as required.
• Manage direct deposits that are returned.
• Send daily positive pay files to all required banks.
• Process the 401(k) deferrals and loan files from Transamerica.
• Send the 401(k) deferrals, loan payments and employer match file to Transamerica.
• Manage benefit arrears.
• Send the non‑qualified contributions (Salary deferrals, Social Security offsets (code=SSOFF) to Principal Financial each payroll.
• If applicable, send the Long‑Term Incentive (LTI) to Principal Financial annually.
• Send Annual Incentive Plan (AIP) to Principal Financial for participants who deferred all or part of their AIP.
• Responsible for the accurate and timely payroll processing, submission, reporting and auditing for exempt and non‑exempt employees while ensuring compliance with all government and regulatory requirements.
• Maintain a high standard of quality and accuracy by being proactive in managing the payroll cycle to meet all payroll deadlines.
• Provide excellent customer service by answering all payroll‑related inquiries and working closely with the People Department and other cross‑functional departments.
• Perform payroll‑related functions including but not limited to processing separation of employment, status changes, tax changes, deductions, and direct deposit changes.
• Review garnishments and upload them to wage garnishment services through UKG Pro for processing.
• Audit garnishment changes to ensure orders are accurately processed, checks reflect current orders, and orders are loaded to Employee File Management (EFM).
• Review and verify employee data entered by UKG Pro…