Analyst - Finance

• Location 5401 Old Redwood Highway,Petaluma, CA, 94954,United States
• Base Pay $44.73 - $55.87 / Hour
• Employee Type Non-Exempt
• Required Degree 2 Year Degree
• Manage Others No

We are excited to announce a recruitment for the position of Analyst I - Finance. This is a new position created in 2026.

Under direction, the Analyst I assists with and performs a variety of professional level analytical work in a variety of functional areas, such as development, evaluation, and administration of competitive bid processes and contractual agreements; grant administration and monitoring; budget development and administration; legislative analysis; development and evaluation of management/administrative policy; program evaluation and planning; quantitative and qualitative data analysis; and complex financial/fiscal analysis and reporting;

as well as represents the District with staff from outside agencies; and performs related duties as assigned.

Receives direction from assigned supervisory or management personnel. Exercises no direct supervision over staff.

This classification is responsible for independently performing professional level duties in support of various District departments. Analyst I is the entry-level class of the series. The Analyst I is distinguished from the Analyst II in that the latter is the journey level of the series that performs duties of a more difficult and complex nature related to administrative policy analysis, legislative analysis, economic analysis, budgetary analysis, complex financial/fiscal analysis and reporting, data analysis and development/administration of competitive bid processes, contractual agreements or grants.

Incumbents at the Analyst II level receive increasingly difficult assignments, projects, and analyses, requiring the use of discretion and independent judgment in performing assigned work, and possess full and thorough knowledge of the concepts, practices, procedures, and policies of assigned areas of responsibility. Assignments are given with general guidelines and positions are responsible for establishing objectives, timelines, and methods to deliver work products or services.

Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the typical functions of the job.

• Analyze contractual, legal, funding, or legislative documents for terms, requirements, scope, schedule of rates, and any other elements that govern SMART’s interactions with vendors or outside agencies.
• Coordinate with District staff, vendors, and contractors to ensure that key deliverables are met and properly accounted for; verifies invoicing reflects current contract and task order scope of works, rates, and contracting language.
• Review, audit, and process complex vendor invoices related to rail operations, capital projects, maintenance and administrative services; review transactions for proper funding allocation including operating vs. capital project coding.
• Coordinate with department staff to ensure invoices reflect and comply with any grant requirements as articulated in the governing contract and grant agreements.
• Monitor invoices to ensure timely and accurate payments in accordance with Board policies and prompt payment regulations.
• Review submitted certified payroll documentation and/or manage certified payroll software to ensure vendors are utilizing correct classifications, paying required rates, and submitting requisite documentation to ensure compliance.
• Support internal and external audit requests by providing documentation, explanations and reconciliations.
• Research and resolve aged payables, retainage balances and disputed invoices.
• Analyze payment trends and identify discrepancies, duplicate payments or process breakdowns.
• Support year-end close, including accruals for goods and services received but not invoiced.
• Collaborate with procurement, contract administration and project management teams to resolve invoice and payment issues; serves as primary point of contact for escalated vendor inquiries.
• Serve as liaison with clients and representatives of private businesses, state and/or federal agencies and other District departments to coordinate special projects,…