Wood Measurement Administrative Specialist

Apply By:Monday, August 17, 2026 11:59 pm EDT

Forest Industry Division
- Wood Measurement Section

City:

Pembroke, Peterborough

Position(s) language:

Job term:

1 Permanent

Job code:

09

OAD
- Office Administration 09

$28.14 - $32.82 Per hour
* * Indicates the salary listed as per the OPSEU Collective Agreement.

Make an impact in Ontario's forest sector!
Play a key role in supporting critical forestry programs through data management, financial coordination, client service, and specialized business system expertise.
Please note: The successful candidate will have the option of working from one of the following office locations:

• 300 Water Street, Peterborough
• 31 Riverside Drive, Pembroke

In this role, you will:

• provide administrative, clerical, data, and financial support for provincial and regional wood measurement programs.
• lead and oversee scaling data management processes, ensuring data integrity, accurate reporting, issue resolution, and effective maintenance of provincial scaler registration records.
• provide service to clients at a regional level by resolving invoicing issues, monitoring expenditures, supporting budget management, and delivering financial reporting.
• provide training, guidance, and support to internal and external stakeholders on business systems and applications.
• participate in the scaling audit program.

• You have knowledge of, or experience working within, the forest industry
• You have the ability to prepare and maintain scale data tables, using business systems and applications.
• You can use scaling conversion data tables to determine/calculate volume and value for forest license invoicing.
• You can oversee records and scale tally input, make corrections and monitor data to ensure compliance with policies and report variances.

• knowledge of budgeting, forecasting, procurement, and expenditure tracking.
• experience with general human resource and administrative practices (i.e., hiring documentation, calendar management, etc.).
• experience handling confidential client information and proprietary business processes.

• interpersonal skills to develop/maintain working relationships with internal/external clients and work harmoniously with regional team members.
• effective communication skills to give instructions, explain procedures and answer inquiries.
• written communication skills to prepare correspondence, present analysis of reconciliation and explain corrective actions.
• presentation skills to prepare training materials, and present subject material to target audience.

• advise on billing procedures, payment terms, and provide financial updates.
• review/examine and input information into computerized forest management databases.
• analyze and assess administrative requirements and determine priorities among conflicting demands.
• work with minimum supervision and work within priorities set by the supervisor.

• use computers and software applications, including word processing, email, spreadsheets, and databases, to collect, manage, retrieve, and archive information.
• operate office equipment and virtual communication platforms (e.g., Microsoft Teams) to support business operations and collaboration.

If you are excited about this position and meet most, but not all, of the listed qualifications, we recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005.…