Coordinator, Services

Overview

We have an exciting opportunity in the Central and North Region (CNR)! The Coordinator, Contract Services, arranges and prepares contracts for the Client-Partners (e.g. construction, professional services). The incumbent provides advice on the appropriate procurement approach required to meet Client-Partner needs for complex procurements, reviews Client-Partner documentation, and arranges for the preparation, bid review and submission of documents to the responsible contract authority.

The incumbent also makes recommendations to the contract authority about initiating procurement, process decisions and contract awards, and manages the Client-Partner relationship. The incumbent may also lead and manage the human resources responsibilities for an employee or a team.

• Provide advice regarding all aspects of procurement to meet Client-Partner needs for complex procurements
• Review Client-Partner information (e.g. specifications, financial details, security) and assemble for submission to the contract authority
• Prepare procurement documents for complex procurements
• Review tender submissions for compliance and facilitate proposal evaluations
• Make recommendations to the contract authority for approval (e.g. procurement initiation, process decisions, contract awards)
• Negotiate contracts with proponents
• Respond to inquiries from bidders
• Communicate with Client-Partners and industry, including debriefing unsuccessful bidders
• Review and approve initiation and award of contracts, within delegated signing authority
• Participate, promote and sometimes lead procurement planning with Client-Partners
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate and Client-Partner expectations
• Manage risk
• May perform human resources functions (e.g. coach, supervise, mentor, plan and allocate resources, and manage performance)

• Develop new templates for contracting approaches
• Research innovative procedures (e.g. process improvements, procurement techniques for unique requirements)
• Other duties as assigned

• General and Specific Knowledge
  • Best practices, methods, trends and legislation in procurement
  • DCC and Client-Partner procurement processes and procedures
  • Government policies and trade agreements
  • Project and risk management principles
• Formal Education And/or Certification(s) And Experience
  • Minimum: university degree in architecture, engineering or related field with five years' relevant experience, or the equivalent
• Abilities
  • Use applicable computer software and operating systems
  • Apply project and risk management techniques
  • Demonstrate leadership and human resources management skills
• Development and Leadership
  • May be accountable and responsible for direct reports
  • Provide functional direction and advice to employees and to Client-Partners
• Working Conditions
  • Typical office environment with occasional travel
  • Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

• Health and Wellness: 100% employer-paid annual sick leave, and health and dental premiums; wellness allowances; mental health services coverage;
  Telus Virtual Health Care
• Home and Family:
  Life, accidental-death, and short-term disability insurance; flexible working options
• Leave and Retirement:
  Public-service pension; generous vacation and paid-leave plans

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. A minimum reliability security status clearance is required and some roles may require secret clearance. The appropriate security clearance is a condition of employment and it is the candidate’s responsibility to obtain and maintain the required clearance. The security clearance process may include criminal record checks, reference checks, verification of qualifications, and credit checks (as required).

Be part of a diverse and inclusive workplace. DCC is committed to barrier-free access and reasonable accommodations during recruitment. If you require accommodation, please contact