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Accounts Receivable Specialist
Job in
Petersburg, Virginia, 23803, USA
Listed on 2026-09-01
Listing for:
Prospectblue
Full Time
position Listed on 2026-09-01
Job specializations:
-
Accounting
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk, Accounting Assistant, Accounts Payable Clerk
Job Description & How to Apply Below
Prospect Blue is seeking a detail-oriented and organized Accounts Receivable Specialist to manage the company's accounts receivable activities and help ensure timely and accurate collection of outstanding customer balances. This position is responsible for invoicing, payment processing, account reconciliation, collections, and maintaining accurate customer account records. 100% in office in Petersburg, VA.
Key Responsibilities- Prepare and issue customer invoices accurately and in a timely manner.
- Post and apply customer payments to accounts.
- Monitor accounts receivable aging and follow up on past-due balances.
- Contact customers regarding outstanding invoices and resolve payment issues professionally.
- Research and resolve billing discrepancies, short payments, and account disputes.
- Reconcile customer accounts and ensure transactions are accurately recorded.
- Prepare and maintain accounts receivable reports, aging reports, and collection records.
- Coordinate with Sales, Customer Service, and Accounting teams to resolve customer account issues.
- Process credit memos, adjustments, refunds, and other account-related transactions as needed.
- Assist with month-end and year-end closing activities.
- Maintain accurate and organized financial records and documentation.
- Support audits by providing requested accounts receivable documentation and information.
- Follow company policies, accounting procedures, and internal controls.
- High school diploma or equivalent required; associate or bachelor's degree in Accounting, Finance, or a related field preferred.
- 1-3 years of accounts receivable, billing, bookkeeping, or related accounting experience.
- Strong attention to detail and organizational skills.
- Excellent communication and customer service skills.
- Ability to manage multiple priorities and meet deadlines.
- Proficiency with Microsoft Excel and accounting/ERP software.
- Strong problem-solving and analytical abilities.
- Ability to handle confidential financial information professionally.
- Experience with accounts receivable aging and collections.
- Experience with ERP or accounting systems such as Net Suite, SAP, Oracle, Quick Books, or Microsoft Dynamics.
- Knowledge of basic accounting principles and reconciliation procedures.
- Experience working in a high-volume accounts receivable environment.
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