Accounting & Purchasing Support

Position:Accounting & Purchasing Support

Location: Petoskey, MI

Job :254

# of Openings:1

Accounting & Purchasing Support

Do you enjoy being organized, catching details others might miss, and making sure things get done accurately and on time
?

Manthei Wood Products is looking for Accounting & Purchasing Support
to join our team in Petoskey. This is a great opportunity for someone who enjoys a variety of responsibilities and wants to be an important part of the day-to-day operation of a growing manufacturing company.

You'll work directly with our Controller and others on the Accounting team
, while also partnering with vendors and departments throughout the company. From processing weekly accounts payable and setting up vendors to managing purchase orders and keeping the office and plants supplied,
your work will have a direct impact on keeping our business running smoothly.

Accounts Payable

Collect, review, and attach vendor invoices received through email and postal mail to the appropriate bills in Net Suite throughout the week.

Review weekly AP to Pay Reports and prepare invoices for payment for Manthei Wood Products – Petoskey.

Process vendor payments in Net Suite based on approved weekly AP payment reports.

Verify vendor names, remit-to addresses, payment information, and other payment details prior to processing.

Identify discrepancies or errors and work with appropriate personnel to resolve issues before payment is issued.

Print checks and supporting documentation for weekly check runs.

Prepare reports identifying bills paid during each weekly check run.

Provide checks and payment reports to authorized personnel for review and signatures.

Upon return of signed checks, detach check stubs and attach them to the corresponding invoices according to company procedures.

Prepare checks for mailing and ensure appropriate postage is applied.

Deliver outgoing checks to the post office, generally at the end of the weekly payment cycle.

File invoices, check stubs, and supporting documentation in an organized manner.

Maintain adequate inventory of company checks and check envelopes.

Enter employee reimbursement requests into Net Suite accurately and timely.

Review reimbursement forms for completeness and appropriate supporting documentation.

Verify receipts and other required documentation are attached.

Review mileage reimbursement calculations for accuracy.

Identify discrepancies or missing information and work with employees to resolve issues prior to processing.

Set up new vendors in Net Suite using completed W-9 documentation.

Verify vendor legal names and remit-to addresses prior to establishing vendor records.

Save and maintain vendor W-9 documentation in accordance with company procedures.

Maintain the company vendor W-9 tracking spreadsheet.

Update workers' compensation insurance information in Net Suite as required.

Save and maintain certificates and proof of insurance documentation.

Ensure vendor records and supporting documentation remain accurate and current.

Assist with vendor information requests and other vendor-related administrative matters.

Prepare and issue purchase orders through Concur.

Follow up with vendors to confirm purchase orders have been received and address questions or issues throughout the purchasing process.

Scan and maintain digital copies of purchase orders and supporting documentation for future reference.

Maintain required hard-copy purchasing records in accordance with company procedures.

Research vendors and purchasing options to identify appropriate products, availability, quality, and pricing.

Purchase general office and miscellaneous supplies from appropriate vendors.

Place credit card orders for specific business needs as requested.

Coordinate the purchase of IT equipment and supplies requested by the IT Department.

Process returns and exchanges for incorrect, damaged, or defective purchases.

Monitor purchasing needs and maintain adequate inventory of commonly used supplies.

Ensure copy paper and other office supplies remain adequately stocked.

Monitor and maintain colored…