Billing Specialist

Description We are looking for a detail-oriented Billing Specialist to support financial operations for an education-focused organization in Wisconsin. This Long-term Contract opportunity is ideal for someone who is confident working with invoices, student-related account activity, and third-party billing processes in a fast-paced office environment. The person in this role will help maintain accurate records, address account questions, and contribute to timely billing and collections activities.

This is a permanent position with a Monday through Friday schedule and an as-soon-as-possible start date.

Responsibilities:

- Manage third-party billing by calculating charge amounts, setting up billing arrangements, and ensuring tuition and fee obligations are assigned to the appropriate sponsoring agency or payer.

- Create, review, and distribute invoices and account notices while following established procedures for payment tracking and overdue account follow-up.

- Maintain accurate student account records and process sponsored registrations, resolving mismatches between internal data and external agency information.

- Review accounts receivable activity, investigate billing irregularities, and make corrections to support accurate financial records and reporting.

- Process student refund transactions and verify supporting details to ensure compliance with internal guidelines and account accuracy.

- Compile, update, and monitor financial reports, billing documentation, account records, and related electronic or paper-based files.

- Respond to inquiries from students, staff, and external customers regarding invoices, refunds, payment expectations, late charges, and account procedures.

- Assist with department initiatives and special assignments that support billing, collections, and broader accounting operations. Requirements - High school diploma or equivalent required; additional post-secondary coursework in accounting or a related field is preferred.

- At least 2 years of experience in general accounting, billing, accounts receivable, or a closely related financial support role.

- Working knowledge of accounting practices, office procedures, and computerized billing or accounting systems.

- Strong Microsoft Excel skills, including the ability to build and work within detailed spreadsheets, along with accurate data entry ability.

- Comfort performing calculations such as percentages, ratios, reconciliations, and other billing-related financial reviews.

- Demonstrated ability to investigate discrepancies, solve account problems, and maintain a high level of accuracy and attention to detail.

- Effective written and verbal communication skills, with the ability to explain procedures clearly and work well with internal teams, agencies, and the public.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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