TX - Austin | Administrative Office Coordinator

Office Coordinator

Location:

North Austin, TX

Schedule:

Monday-Friday, 8:00 AM-5:00 PMPay Rate: $20.00/hour
About the Role
We are seeking a highly organized and detail-oriented Office Coordinator to support the daily operations of our program office. This position plays a critical role in ensuring administrative, financial, and personnel processes run smoothly while supporting both staff and the individuals we serve.
The ideal candidate is a strong multitasker with excellent computer skills, exceptional organizational abilities, and the confidence to facilitate new hire orientation and training. This role requires someone who thrives in a fast-paced environment, can manage competing priorities, and enjoys supporting both operational and people-focused functions.

Key Responsibilities

Coordinate and organize departmental workflows, schedules, projects, and administrative activities.

Maintain and organize physical and electronic records, ensuring accuracy and compliance.

Manage trust funds for individuals served, including tracking, documentation, and reconciliation.

Process billing for services and assist with invoicing and financial reporting activities.

Serve as the primary timekeeper, processing and maintaining employee timesheets and payroll-related documentation.

Conduct onboarding and new hire orientation for employees, presenting company policies, procedures, and training materials.

Coordinate staff training and ensure completion of required in-service and compliance training.

Provide administrative backup support to office and program staff as needed.

Assist with preparation and maintenance of contracts and contract proposals.

Coordinate building maintenance requests, office equipment, purchasing, and space planning needs.

Organize department meetings, training sessions, and special events.

Partner with Human Resources on recruiting, interviewing, onboarding, employee records management, and other personnel functions.

Process and maintain payroll, accounts payable, invoices, and departmental operational reports.

Develop and improve administrative systems and processes to support efficient office operations.

Qualifications

Associate degree in Business Administration, Human Resources, Accounting, or a related field preferred.

Minimum of 2-3 years of administrative, office management, payroll, billing, or related experience; equivalent combinations of education and experience will be considered.

Strong computer proficiency, including Microsoft Office applications and data management systems.

Experience handling payroll, billing, financial records, or bookkeeping functions preferred.

Ability to confidently present information and train new employees during orientation sessions.

Exceptional organizational skills and attention to detail.

Proven ability to multitask, prioritize responsibilities, and meet deadlines.

Strong verbal and written communication skills.

Professional, dependable, and customer-service-oriented approach.

Commitment to quality, accuracy, and supporting a positive workplace culture.

Why Join Us?

Comprehensive benefits package for employees working 32+ hours per week.

401(k) with a 3% company match.

Paid time off and paid holidays.

Rewarding work that positively impacts the lives of those we serve.

Supportive team environment with opportunities for growth and advancement.

Stability and career development opportunities with a nationwide organization.

If you're an organized professional who enjoys keeping operations running smoothly while supporting both employees and individuals served, we'd love to hear from you.
Apply today and join our team!