Administrative Assistant

Position Overview

We are seeking a proactive, dependable, and highly detail-oriented Administrative Assistant to support daily office and field operations. A key responsibility is reviewing purchase orders, pricing, quantities, material orders, and job documentation for accuracy before jobs are released to the field. The ideal candidate is organized, comfortable working with numbers, proficient in Excel, and able to track multiple tasks through completion.

• Review purchase orders and job documents for accuracy and completeness before jobs are released.
• Verify pricing, quantities, customer information, materials, and job details.
• Identify discrepancies and follow up until corrections are completed.
• Maintain purchase order, scheduling, material, and job‑status trackers.
• Communicate professionally with customers, vendors, subcontractors, and field personnel.
• Assist with billing, invoices, data entry, reports, and filing.
• Prepare spreadsheets, correspondence, and documents using Microsoft Word and Excel.
• Provide general administrative support to office and field teams.
• Perform additional duties as assigned.

None

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• At least one year of administrative, receptionist, scheduling, or office experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong numerical, analytical, and data‑entry skills.
• Excellent attention to detail, organization, and follow‑through.
• Ability to multitask, meet deadlines, and adapt to changing priorities.
• Strong written, verbal, and customer‑service skills.
• Dependable, flexible, and team‑oriented.
• Ability to pass re‑employment screening such as background check and MVR.

Sit, stand, and walk for extended periods throughout the workday. Perform repetitive tasks, including typing, filing, scanning, copying, and data entry. Regularly use a computer, telephone, printer, scanner, and other standard office equipment. Occasionally lift, carry, push, or move items weighing up to 25 pounds. Bend, reach, kneel, and move around the office as needed. Maintain focus and accuracy while reviewing detailed documents, spreadsheets, and numerical information.

Communicate effectively in person, by telephone, and through email. Reliable transportation required to maintain consistent and punctual on‑site attendance.

Work is performed primarily in a professional office environment. Regular interaction with office staff, field technicians, customers, vendors, and subcontractors is required. The position may involve frequent interruptions, changing priorities, and time‑sensitive requests. Occasional exposure to warehouse, construction, or field‑service environments may occur. The employee must be able to remain organized, flexible, and professional in a fast‑paced setting.

Yes

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The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated.

IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990.