Part-Time Event Operations Manager

Code2

College is dramatically increasing the number of minority and low-income high school
students who enter and excel in STEM undergraduate majors and careers and is looking to hire
a Part-Time Event Operations Manager to support its mission.

This position is based in Austin, Texas, is available immediately, and requires regular travel throughout the Central Texas area. A valid U.S. driver's license, clean driving record, and access to a reliable personal vehicle are required.

As the Part-Time Event Operations Manager, you will play a key role in planning, coordinating, and executing Code2

College events, from pre-event logistics and vendor coordination through day-of execution. You will also support asset delivery and other operational needs that help ensure our programs and events run smoothly. As a team member, you will help accelerate our impact in communities nationwide and will have tremendous growth potential with the organization.

This is a highly hands-on role for someone who is organized, resourceful, solutions-oriented, and comfortable managing the details required for successful events. You will work across internal teams, corporate partners, vendors, volunteers, and other stakeholders to coordinate logistics and deliver a high-quality experience from planning through execution.

• Support the planning and coordination of Code2
  
  College events, including small- to medium-sized events serving approximately 100 to 300 guests.
• Develop event run-of-show documents and other event planning materials.
• Manage event logistics from permits and invoices to external communications, timelines, materials, and all the details in between.
• Identify, engage, and negotiate with external vendors and service providers.

• Support day-of event execution, including facilitating and/or leading events as needed.
• Train and coordinate corporate partner employee volunteers.
• Troubleshoot logistical issues and ensure events run smoothly and provide a high level of customer service to partners, volunteers, vendors, and other stakeholders.

• Make storage and asset runs for the team, including deliveries of technology, assembly of packages for students, and gathering promotional materials for conferences and events.
• Run general operational errands such as Fed Ex drop-offs, fulfillment center pickups, deliveries, and other time-sensitive logistics.
• Maintain organization and order within the storage facility and identify, communicate, and help resolve inventory needs or concerns.

• Support sales, business development, and/or fundraising activities as appropriate.
• Take on other operational and event-related responsibilities as needed.

We are looking for exceptional people who are excited to join a rapidly growing organization, are compelled by our mission, and who have diverse backgrounds and experiences. For this role, we are looking for someone to bring their organization, tech savvy, and people relation skills to help sustain and support opportunities for low-income and underrepresented students.

• You have an entrepreneurial spirit. You see yourself as a self-starter who is driven by setting and meeting goals, and getting better all the time.
• You are motivated by challenges and bounce back quickly from set-backs.
• You have a clean driving record with a valid US driver's license.
• You are tech savvy and can set up devices, troubleshoot basic issues, and configure Microsoft easily for individual users. You understand what basic software and applications are needed for a successful setup.
• You pride yourself on your ability to organize for reporting purposes but also in tangible ways to enhance inventory management.
• You are solutions-oriented. You look for the root cause and move others toward solutions through innovative problem solving. You know how to identify pain points and improve on work, while honoring the work of those around you.
• You are a great communicator and work well with diverse groups of people. You are not intimidated by new experiences or perceived barriers.
• You create purpose in all…