Special Projects Manager

Job Summary

The Special Projects Manager leads and coordinates high-impact projects for the City, working with community members, staff, consultants, and City Council to deliver strategic initiatives. The role develops short- and long-range project plans, prepares reports and recommendations, monitors legislative and operational trends, and identifies opportunities for organizational improvement. Responsibilities include managing consultant contracts, directing work through staff, and supporting boards, commissions, and City Council.

The intent of this description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s). Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

• Manage special projects, including coordinating community members, city staff, and City Council to accomplish project goals, while overseeing timelines, stakeholder engagement, and successful project implementation. Past projects have included economic development initiatives, strategic plan development, policy development, and downtown revitalization efforts.
• Develops short- and long-range plans for future to ongoing special projects, including estimating timelines for start-up and completion of projects.
• Prepare statistical and narrative reports and correspondence based on research or on special project needs.
• Prepare status report and recommendations on special projects.
• Monitor, analyze, and interpret trends, innovations, and state and federal legislation impacting City operations, collaborating with consultants, City Council, and internal stakeholders to draft, review, and refine legislative proposals and policy initiatives.
• Communicate concepts and information to assigned group to facilitate results on assigned projects.
• Identify opportunities to improve processes, enhance efficiency, and drive innovation across the organization.
• Manages the selection process and administers consultant services, including negotiating contract terms and fees by negotiating the contract, approving the consultant's product, approving payment to consultant, initiating poor performance remedies, etc.
• Manages planning, directing, and coordinating, through subordinate level staff, the department work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures.
• Attends City Council and meeting of assigned boards/commissions when necessary.
• Will be required to work extended hours on evenings and weekends, as needed.
• Remains accessible via personal cell phone to address job-related issues or emergencies using City applications.
• Other duties, as assigned.

• Formal
  
  Education:
  
  Graduation with a bachelor’s degree from an accredited college or university in public administration or a related field or major coursework in project management.
• Relatable
  
  Work Experience:
  
  Four (4) years of experience in project management.
• Training, Licenses, and
  
  Certifications:
  
  None required.
• Preferred Qualifications:
  
  Special project management experience in municipal, county, or state government. Master’s degree in public administration or a related field.

Disclaimer:
Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

• Ability to resolve conflicts and difficult situations.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Skills in negotiating with various audiences to accomplish objectives.
• Ability…