Accounting Clerk in Philadelphia, Pennsylvania

Fiscal Clerk

LHH Recruitment Solutions has partnered with a reputable company. The Fiscal Clerk is a key contributor to the Fiscal Department, supporting daily accounting and administrative operations. This role is responsible for maintaining accurate fiscal records, conducting audits, supporting program staff, and ensuring compliance with fiscal policies and procedures while treating all individuals with respect and dignity.

Location:

Philadelphia, PA

Pay Rate: $20.00-$21.00 per hour

Position Summary:

The Fiscal Clerk is a key contributor to the Fiscal Department, supporting daily accounting and administrative operations. This role is responsible for maintaining accurate fiscal records, conducting audits, supporting program staff, and ensuring compliance with fiscal policies and procedures while treating all individuals with respect and dignity.

Key Responsibilities:

• Ensure all individuals are treated with respect and dignity at all times
• Review individual stipend envelopes submitted by supervisors for accuracy and discrepancies
• Review food and non-food envelopes for discrepancies across all sites
• Email monthly copies of stipend, food, and non-food envelopes to designated staff for inclusion in individual records
• Notify Accounting Manager and Fiscal Director of any fiscal issues related to individual, food, or non-food funds
• Conduct monthly site audits of cash receipts, purchases, and recordkeeping; audit approximately 20% of sites on a rotating basis
• Perform annual inventory of furniture, fixtures, and equipment
• Cash petty cash checks and process deposits
• Prepare and deposit individual checks and manage monthly withdrawals to/from savings accounts as needed
• Train newly hired Program Specialists and Residential Directors on fiscal policies and procedures, including union contracts
• Train newly hired Community House Managers on fiscal policies and procedures, including food/non-food spending, client spending, gas usage, and credit card usage
• Provide customer service support to Community House Managers regarding fiscal-related issues
• Serve as point person for offsite storage coordination and labeling
• Order business supplies as requested and approved
• Serve as backup for Billing Manager duties, including HCSIS and ISP rate-related work
• Serve as backup for Accounts Payable functions as needed
• Perform general office duties such as filing, copying, mailing, and data entry
• Complete other related duties as assigned

Education and Experience Requirements:

• Associate degree or equivalent experience, including coursework in bookkeeping or accounting
• Minimum of one year of experience in fiscal operations, accounting, or data entry
• Strong ability to read, comprehend, and carry out complex instructions, correspondence, and memos
• Ability to write clear, thorough, and professional correspondence and documentation

Skills and

Competencies:

• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Professional, respectful communication skills
• Ability to maintain positive working relationships with clients, families, direct care staff, and internal teams in one-on-one or small group settings
• Proficiency with basic office and accounting systems

Equal Opportunity Employer/Veterans/Disabled